Letter Of Intent To Offer Employment Template for Netherlands

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Key Requirements PROMPT example:

Letter Of Intent To Offer Employment

"I need a Letter of Intent to Offer Employment under Dutch law for a senior software developer position, offering a permanent contract with a proposed start date of March 1, 2025, including provisions for a relocation package from India and visa sponsorship."

Document background
The Letter of Intent to Offer Employment is commonly used in the Dutch employment process as an intermediate step between successful job interviews and the final employment contract. This document is particularly valuable when dealing with senior positions, international hires, or complex employment arrangements where detailed terms need to be agreed upon before proceeding with formal documentation. The letter typically includes proposed terms of employment, conditions precedent, and next steps in the hiring process, all while adhering to Dutch employment law requirements. It provides clarity and certainty to both parties while maintaining the flexibility needed for final adjustments before the formal employment agreement is signed. This document is especially relevant in situations where there may be a significant lead time between initial agreement and actual employment commencement, such as when notice periods, relocation, or work permits are involved.
Suggested Sections

1. Company Letter Header: Official company letterhead including company name, address, and registration details

2. Date and Reference: Current date and any reference numbers for the letter

3. Recipient Details: Candidate's full name and address

4. Subject Line: Clear indication that this is a Letter of Intent to Offer Employment

5. Opening Statement: Positive opening expressing interest in hiring the candidate

6. Position Details: Job title, department, and reporting relationship

7. Key Employment Terms: Basic terms including proposed start date, type of contract (fixed/indefinite), and working hours

8. Compensation Package: Proposed salary, holiday allowance, and any other financial benefits

9. Conditions Precedent: Conditions that must be met before formal employment offer (e.g., reference checks, work permit if applicable)

10. Next Steps: Timeline and process for moving forward to formal employment agreement

11. Closing: Formal closing including validity period for the letter and signature block

Optional Sections

1. Probationary Period: Include when the company intends to implement a probationary period, stating the proposed duration

2. Collective Labor Agreement: Include when the position falls under a collective labor agreement (CAO)

3. Special Allowances: Include when offering specific allowances like relocation package, car allowance, or other benefits

4. International Considerations: Include for international hires, addressing visa/permits and relocation support

5. Variable Compensation: Include when offering bonus schemes, profit sharing, or other variable compensation

6. Education/Training: Include when specific training or education requirements are part of the position

7. Non-Competition/Non-Solicitation: Include when these clauses will be part of the final employment agreement

Suggested Schedules

1. Benefits Overview: Detailed description of all benefits included in the employment package

2. Job Description: Detailed description of the role, responsibilities, and requirements

3. Compensation Structure: Detailed breakdown of the compensation package including any variable components

4. Required Documents List: List of documents needed from the candidate before finalizing the employment agreement

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries

Technology

Professional Services

Financial Services

Manufacturing

Healthcare

Retail

Education

Construction

Logistics

Energy

Telecommunications

Media

Pharmaceuticals

Consulting

Non-Profit

Relevant Teams

Human Resources

Legal

Finance

Information Technology

Sales

Marketing

Operations

Research and Development

Product Development

Customer Service

Administration

Engineering

Business Development

Strategy

Communications

Relevant Roles

Chief Executive Officer

Chief Financial Officer

Chief Technology Officer

Director

Senior Manager

Project Manager

Software Engineer

Financial Analyst

HR Manager

Sales Director

Operations Manager

Research Scientist

Legal Counsel

Marketing Manager

Business Development Manager

Department Head

Senior Consultant

Technical Lead

Product Manager

Account Executive

Industries
Dutch Civil Code (Burgerlijk Wetboek) - Book 7, Title 10: Contains the fundamental rules regarding employment agreements, including requirements for employment contracts, notice periods, and termination conditions
General Data Protection Regulation (GDPR) / Algemene verordening gegevensbescherming (AVG): Regulates the processing of personal data of employees and candidates, including what information can be requested and stored during the hiring process
Equal Treatment Act (Algemene wet gelijke behandeling): Prohibits discrimination in employment based on religion, belief, political opinion, race, sex, nationality, sexual orientation, or civil status
Working Conditions Act (Arbeidsomstandighedenwet): Sets requirements for safe and healthy working conditions that need to be considered when making employment offers
Working Hours Act (Arbeidstijdenwet): Regulates working hours, rest periods, and overtime, which should be reflected in employment offers
Minimum Wage and Minimum Holiday Allowance Act (Wet minimumloon en minimumvakantiebijslag): Sets the minimum wage requirements and mandatory holiday allowance (8% of gross salary) that must be considered in employment offers
Work and Security Act (Wet werk en zekerheid): Governs aspects of employment security, contract types, and termination procedures that should be referenced in employment intentions
Collective Labour Agreement Act (Wet op de collectieve arbeidsovereenkomst): If applicable to the sector, collective agreements may impose additional requirements on employment terms and conditions
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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