Letter Of Intent To Offer Employment Template for Malaysia

The Letter of Intent to Offer Employment is a crucial pre-employment document used in the Malaysian business environment when an employer wishes to formally indicate their intention to hire a candidate while finalizing certain details or conditions. This document serves as an intermediate step between verbal discussions and a formal employment contract, providing both parties with written confirmation of the basic terms discussed. It typically follows successful interviews or negotiations and precedes the formal employment contract, outlining key terms while maintaining compliance with Malaysian employment legislation, particularly the Employment Act 1955 and related regulations. The letter helps manage expectations and provides a framework for the subsequent formal employment agreement, while allowing both parties to address any remaining conditions or requirements before finalizing the employment relationship.

1. Letter Header and Date: Company letterhead, date, and reference number if applicable

2. Addressee Details: Candidate's full name and address

3. Subject Line: Clear indication that this is an intent to offer employment

4. Opening Statement: Positive opening confirming intent to offer employment following discussions/interviews

5. Position Details: Job title, department, and reporting relationship

6. Key Employment Terms: Basic salary, employment start date, probation period, and work location

7. Basic Benefits Overview: Brief mention of standard benefits package

8. Conditional Statements: Any conditions that must be met before formal offer (background checks, medical examination, etc.)

9. Next Steps: Timeline and process for moving to formal employment contract

10. Expiry Date: Validity period of the letter of intent

11. Closing: Signature block for authorized company representative