Job Approval Letter Template for Netherlands

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Key Requirements PROMPT example:

Job Approval Letter

"I need a Job Approval Letter for a senior software developer position in Amsterdam, including remote work arrangements for 2 days per week, starting March 1, 2025, with an emphasis on technical role responsibilities and our standard benefits package."

Document background
The Job Approval Letter is a crucial document in the Dutch employment process, typically issued after successful job negotiations but before the formal employment contract. It serves multiple purposes: confirming the verbal job offer, documenting the basic terms of employment as required by Dutch law, and providing a foundation for the subsequent employment relationship. This document must comply with Dutch employment legislation, particularly Article 7:655 of the Dutch Civil Code, which requires employers to provide written information about specific employment terms. The letter is used across all sectors and employment levels, from entry-level positions to senior management roles, and can be adapted to include various terms and conditions specific to the role while maintaining compliance with Dutch employment regulations.
Suggested Sections

1. Company Letterhead and Date: Official company letterhead with full legal entity name, address, and date of the letter

2. Employee Details: Full name and address of the employee

3. Job Offer Statement: Clear statement of the job offer and the position being offered

4. Position and Duties: Job title, department, and brief description of main responsibilities

5. Employment Terms: Start date, type of contract (fixed-term/permanent), probation period if applicable

6. Working Hours: Standard working hours, days per week, and work location

7. Compensation: Salary, payment frequency, and any guaranteed bonuses

8. Leave Entitlement: Annual leave days and public holiday arrangements

9. Notice Period: Required notice period for termination by either party

10. Acceptance Instructions: How and when to accept the offer, including deadline

11. Closing and Signatures: Signature blocks for employer and space for employee acceptance

Optional Sections

1. Bonus Structure: Include when offering performance-based bonuses or commission structures

2. Benefits Package: When offering additional benefits beyond statutory requirements (pension, health insurance, etc.)

3. Company Car/Travel Allowance: When transportation benefits are part of the package

4. Remote Working Arrangements: When offering flexible or remote working options

5. Training and Development: When specific training programs or professional development opportunities are offered

6. Confidentiality Statement: For roles involving sensitive information or high-level positions

7. Post-Employment Restrictions: When including non-compete or non-solicitation clauses for senior positions

Suggested Schedules

1. Summary of Benefits: Detailed overview of all benefits and allowances

2. Job Description: Detailed description of responsibilities and requirements

3. Company Policies Reference: List of key company policies that apply to the position

4. Salary Structure: Details of salary components and any scaling information

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries

Technology

Financial Services

Manufacturing

Healthcare

Professional Services

Retail

Education

Construction

Hospitality

Telecommunications

Energy

Transportation

Media and Entertainment

Real Estate

Non-Profit

Relevant Teams

Human Resources

Legal

Finance

Operations

Information Technology

Sales

Marketing

Research and Development

Customer Service

Administration

Product Development

Quality Assurance

Corporate Communications

Strategy

Procurement

Relevant Roles

CEO

Managing Director

Department Manager

Team Lead

Senior Developer

Software Engineer

Financial Analyst

HR Manager

Marketing Specialist

Sales Representative

Project Manager

Research Scientist

Administrative Assistant

Operations Manager

Business Analyst

Legal Counsel

Product Manager

Customer Service Representative

Technical Architect

Account Manager

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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