Creative Intake Form Template for Netherlands

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Key Requirements PROMPT example:

Creative Intake Form

"I need a Creative Intake Form for my digital marketing agency based in Amsterdam, handling multiple international clients, that includes comprehensive sections for social media campaign requirements and digital asset specifications, with extra focus on GDPR compliance and multi-jurisdiction usage rights."

Document background

The Creative Intake Form is an essential document used at the beginning of any creative project in the Netherlands to capture comprehensive project information and requirements. It serves as a standardized way to gather critical details about client needs, project scope, technical specifications, timelines, and budget constraints. This document, governed by Dutch law and EU regulations, helps creative professionals and agencies ensure they have all necessary information to deliver successful projects while adhering to legal requirements regarding data protection and intellectual property rights. The form is particularly important for maintaining clear communication and establishing project parameters before work begins, helping prevent scope creep and misunderstandings. It includes sections for basic project information, specific creative requirements, technical specifications, and legal considerations, making it a crucial tool for project initiation and planning.

Suggested Sections

1. Basic Information: Contact details, company information, and preferred communication methods of the client

2. Project Overview: High-level description of the creative project, including project name, intended purpose, and target audience

3. Timeline and Deadlines: Key dates, milestones, and delivery schedules for the project

4. Budget Information: Budget range, payment terms, and any specific financial constraints

5. Brand Guidelines: Existing brand elements, style preferences, and design requirements

6. Content Requirements: Specific deliverables, formats, and technical specifications

7. Reference Materials: Examples of preferred styles, competitor analysis, and inspiration sources

8. Rights and Usage: Intellectual property rights, usage permissions, and licensing requirements

9. Approval Process: Review cycles, stakeholders involved, and sign-off procedures

Optional Sections

1. Photography Requirements: Used when project involves photography, including shoot details, location preferences, and specific shot requirements

2. Video Production Details: Used for video projects, including storyboard requirements, script needs, and production specifications

3. Web Development Specifications: Used for digital projects, including platform requirements, functionality needs, and technical specifications

4. Social Media Guidelines: Used when content is intended for social media, including platform-specific requirements and restrictions

5. Print Specifications: Used for print projects, including paper stock, finishing requirements, and production specifications

6. Translation Requirements: Used when content needs to be available in multiple languages, including target languages and cultural considerations

Suggested Schedules

1. Schedule A: Project Timeline: Detailed breakdown of project phases, milestones, and delivery dates

2. Schedule B: Price List: Detailed pricing structure and payment schedule

3. Schedule C: Technical Specifications: Detailed technical requirements and standards for deliverables

4. Appendix 1: Brand Guidelines: Client's complete brand guidelines and visual identity requirements

5. Appendix 2: Reference Materials: Examples, inspirations, and competitor materials provided by client

6. Appendix 3: Asset Inventory: List of all assets to be provided by client or created during the project

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Relevant Industries

Advertising

Marketing

Media & Entertainment

Publishing

Technology

Fashion & Luxury

Retail

Financial Services

Healthcare

Education

Non-profit

Professional Services

Consumer Goods

Hospitality

Real Estate

Relevant Teams

Creative Services

Project Management

Account Management

Production

Client Services

Business Development

Legal

Operations

Marketing

Digital

Design

Content

Brand Management

Relevant Roles

Creative Director

Project Manager

Account Manager

Art Director

Graphic Designer

Content Strategist

Marketing Manager

Brand Manager

Production Manager

Digital Designer

UX Designer

Video Producer

Copywriter

Creative Services Manager

Business Development Manager

Client Services Director

Operations Manager

Legal Counsel

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