Creative Intake Form Template for Hong Kong

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Key Requirements PROMPT example:

Creative Intake Form

"I need a Creative Intake Form for my digital marketing agency in Hong Kong that will be used to collect requirements for social media content creation, including video content, with particular attention to data privacy compliance and usage rights across multiple platforms."

Document background
The Creative Intake Form serves as an essential document for initiating and managing creative projects within Hong Kong's legal framework. It is designed to capture comprehensive information about creative works, their creators, and intended usage while ensuring compliance with Hong Kong's Copyright Ordinance and Personal Data (Privacy) Ordinance. The form is typically used at the beginning of a creative project to document project requirements, technical specifications, delivery timelines, and rights management details. It helps establish clear expectations between parties and creates a proper record of project parameters. The document is particularly important in Hong Kong's dynamic creative industry, where international collaborations and digital content creation are common, requiring careful attention to intellectual property rights and data protection requirements.
Suggested Sections

1. Creator Information: Basic details of the creator including name, contact information, and professional details

2. Project Overview: Brief description of the creative work, its purpose, and intended use

3. Work Specifications: Detailed technical specifications of the creative work including format, dimensions, resolution, etc.

4. Rights and Ownership: Declaration of original work, existing rights, and intended rights transfer

5. Usage Rights: Intended usage rights, territories, and duration of rights granted

6. Delivery Details: Format, method, and timeline for delivery of the creative work

7. Budget Information: Cost estimates, payment terms, and any additional expenses

8. Timeline: Key milestones, delivery dates, and review periods

Optional Sections

1. Collaborative Works: Additional section for works involving multiple creators or contributors

2. Third-Party Assets: Details of any third-party materials, licenses, or permissions required

3. Technical Requirements: Specific technical specifications for digital works or complex projects

4. Distribution Plans: Information about intended distribution channels and methods

5. Content Restrictions: Any content guidelines or restrictions specific to the project

6. Previous Works: Reference to any existing works or previous versions relevant to the project

Suggested Schedules

1. Reference Materials: Mood boards, style guides, or reference images provided by the client

2. Technical Specifications: Detailed technical requirements and guidelines

3. Asset List: Inventory of all assets to be delivered

4. Fee Schedule: Detailed breakdown of costs and payment structure

5. Timeline Schedule: Detailed project timeline with all milestones and deliverables

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions
Relevant Industries

Advertising

Media & Entertainment

Publishing

Digital Marketing

Fashion

Gaming

Film & Television

Web Development

Graphic Design

Architecture

Interior Design

Fine Arts

Music Industry

Software Development

Retail

Relevant Teams

Creative Services

Legal

Marketing

Brand Management

Digital Production

Content Creation

Project Management

Operations

Procurement

Compliance

Client Services

Design Studio

Production

Relevant Roles

Creative Director

Project Manager

Art Director

Content Manager

Legal Counsel

Brand Manager

Marketing Manager

Production Coordinator

Account Executive

Digital Content Specialist

Procurement Manager

Compliance Officer

Operations Manager

Creative Producer

Design Manager

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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