Salon Intake Form Template for Netherlands

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Key Requirements PROMPT example:

Salon Intake Form

"I need a standard Salon Intake Form in Dutch and English for my new high-end wellness spa opening in Amsterdam in March 2025, with emphasis on luxury treatments and specific sections for pregnancy and anti-aging services."

Document background

The Salon Intake Form is a crucial document required for all new clients seeking services at beauty and wellness establishments in the Netherlands. This document serves multiple purposes: it collects essential client information, ensures compliance with Dutch health and safety regulations, meets GDPR requirements for personal data handling, and establishes a clear understanding between the service provider and client. The form must be completed before any services can be rendered, creating a legal record of client consent, medical history, and service preferences. As a standard practice in the Dutch personal care industry, this intake form also incorporates specific local requirements for salon operations and client safety protocols, making it an essential tool for risk management and service customization.

Suggested Sections

1. Personal Information: Basic client details including name, contact information, date of birth, and preferred contact method

2. Emergency Contact: Details of who to contact in case of emergency

3. Medical History: General health information relevant to salon services, including allergies, skin conditions, and medications

4. Service History: Previous salon experiences, treatments, and any adverse reactions

5. Privacy Notice: GDPR-compliant explanation of how personal data will be collected, used, and protected

6. Consent Declaration: Client's agreement to services and acknowledgment of risks

7. Photo Consent: Permission for before/after photos and their usage

Optional Sections

1. Pregnancy Declaration: Required for clients who are pregnant or nursing, includes specific health considerations

2. Minor Consent: Additional section when the client is under 18, requiring parent/guardian authorization

3. Special Treatment Requirements: For clients requiring specific accommodations or having special needs

4. COVID-19 Screening: Temporary section for pandemic-related health screening when required by local regulations

5. Loyalty Program Registration: Optional enrollment in salon rewards or membership programs

Suggested Schedules

1. Treatment Price List: Current service menu with prices (can be updated without requiring new intake form)

2. Salon Terms and Conditions: Detailed terms of service, cancellation policy, and client responsibilities

3. Product Sensitivity Test Record: Log for patch tests and sensitivity checks for various products

4. Treatment History Log: Ongoing record of services received and products used

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Relevant Industries

Beauty and Wellness

Personal Care Services

Cosmetics

Health and Safety

Professional Services

Consumer Services

Spa and Relaxation

Relevant Teams

Operations

Front Desk

Client Services

Compliance

Quality Assurance

Beauty Services

Administration

Legal

Customer Relations

Relevant Roles

Salon Owner

Salon Manager

Hair Stylist

Beautician

Nail Technician

Massage Therapist

Esthetician

Compliance Officer

Quality Assurance Manager

Customer Service Manager

Reception Coordinator

Beauty Consultant

Spa Director

Treatment Coordinator

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Authors

Alex Denne

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