Rejecting An Offer Letter Template for Malaysia

The Rejecting An Offer Letter is a crucial business document used in Malaysian commercial practice when an entity needs to formally decline a business proposal, contract offer, or other formal proposition. This document type is governed by Malaysian contract law, particularly the Contracts Act 1950, and may be used across various business contexts, from declining job offers to rejecting business proposals or contract terms. The document must be crafted carefully to ensure clear communication of the rejection while maintaining professional relationships and avoiding any legal ambiguity. It typically includes acknowledgment of the original offer, clear rejection statement, and may optionally include explanations or alternative proposals. The format and content should comply with Malaysian business practices and legal requirements while considering potential future business relationships.

1. Recipient Details: Full name, title, and address of the person/organization who sent the offer

2. Reference Line: Reference to the original offer letter including date received and any reference numbers

3. Subject Line: Clear indication that this is a response to their offer

4. Acknowledgment: Polite acknowledgment of receiving the offer and appreciation for being considered

5. Rejection Statement: Clear and unambiguous statement of rejection

6. Brief Explanation: Concise explanation for the rejection (if appropriate)

7. Closing: Professional closing statement

8. Signature Block: Sender's details including name, title, and contact information