Conditional Acceptance Letter Template for Malaysia

The Conditional Acceptance Letter is a strategic business document used when an party wishes to accept an offer but needs to stipulate specific conditions that must be fulfilled before the acceptance becomes final. Common in Malaysian business practice and recognized under the Contracts Act 1950, this document type serves as a bridge between initial negotiations and final agreement. The Conditional Acceptance Letter typically outlines the original offer details, clearly states the conditional acceptance, specifies all conditions that must be met, and establishes timelines for compliance. It's particularly useful in complex commercial transactions where certain verifications, approvals, or requirements need to be satisfied before full commitment can be made. The document must be carefully drafted to ensure it doesn't constitute a counter-offer under Malaysian contract law, which would effectively reject the original offer.

1. Reference Details: Date, reference numbers, and addresses of both parties

2. Subject Line: Clear identification of the offer being responded to, including any reference numbers

3. Acknowledgment: Confirmation of receipt of the original offer and brief summary of key terms

4. Statement of Conditional Acceptance: Clear statement that the offer is accepted subject to conditions

5. Conditions: Detailed listing of all conditions that must be satisfied

6. Timeline: Specific deadlines for meeting conditions and timeline for final acceptance

7. Process: Clear explanation of how conditions will be verified and confirmed

8. Closing: Standard closing including contact details for further communication