Salary Increment Acceptance Letter Template for Malaysia

The Salary Increment Acceptance Letter is a crucial document in Malaysian employment practice that formalizes the agreement between employer and employee regarding a salary increase. It is typically issued following performance reviews, promotions, or standard annual increments, and serves as an official amendment to the existing employment contract. The document must comply with Malaysian employment legislation, including the Employment Act 1955 and related regulations. It contains specific details about the salary adjustment, effective date, and any associated terms or conditions. This letter becomes part of the employee's permanent employment record and is often required for updating statutory contribution calculations such as EPF and SOCSO. The document also serves as evidence of the mutually agreed changes to employment terms for both legal and administrative purposes.

1. Letter Header: Company letterhead, date, reference number, and recipient's details

2. Subject Line: Clear indication that this is a salary increment letter

3. Opening Paragraph: Reference to any prior discussions or performance reviews that led to this increment

4. Current Position Details: Confirmation of employee's current position and department

5. Increment Details: Specific details about the salary increase, including current salary, increment amount, and new salary

6. Effective Date: Clear statement of when the salary increment takes effect

7. Acknowledgment Request: Request for the employee to acknowledge and accept the increment by signing and returning the letter

8. Closing: Formal closing, including signature block for authorized company representative