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Preferred Supplier Agreement
"I need a Preferred Supplier Agreement for my Malaysian technology manufacturing company to secure a reliable supply of electronic components from a Singapore-based supplier, with the agreement starting from March 2025 and including volume-based pricing tiers and quality assurance requirements."
1. Parties: Identification of the supplier and customer, including registration details and addresses
2. Background: Context of the agreement, relationship objectives, and basis for preferred supplier status
3. Definitions and Interpretation: Key terms used throughout the agreement and rules for interpretation
4. Appointment and Scope: Formal appointment as preferred supplier, scope of products/services, and any exclusivity provisions
5. Term and Renewal: Duration of the agreement and renewal mechanisms
6. Ordering Process: Procedures for placing and accepting orders, including any minimum commitments
7. Pricing and Payment: Price determination, payment terms, invoicing requirements, and price review mechanisms
8. Performance Standards: Required service levels, quality standards, and performance metrics
9. Supplier Obligations: Key responsibilities, compliance requirements, and operational commitments
10. Customer Obligations: Customer's commitments, access requirements, and cooperation obligations
11. Compliance and Reporting: Regulatory compliance, performance reporting, and audit rights
12. Intellectual Property: IP ownership, licenses, and usage rights
13. Confidentiality: Protection and handling of confidential information
14. Liability and Indemnity: Risk allocation, limitation of liability, and indemnification provisions
15. Force Majeure: Handling of events beyond reasonable control
16. Termination: Termination rights, process, and consequences
17. General Provisions: Standard boilerplate clauses including notices, assignment, and governing law
1. Change Control: Process for managing changes to products/services - include if regular modifications are expected
2. Business Continuity: Disaster recovery and business continuity requirements - include for critical supplies
3. Environmental Compliance: Environmental standards and sustainability requirements - include for relevant industries
4. Data Protection: PDPA compliance and data handling - include if personal data is processed
5. Anti-Corruption: Anti-bribery and corruption provisions - include for high-value contracts
6. Insurance: Specific insurance requirements - include for high-risk supplies
7. Local Content: Local content requirements - include if relevant to industry or customer requirements
8. Training and Support: Training and technical support provisions - include for complex products/services
1. Schedule 1 - Products and Services: Detailed description of products/services covered by the agreement
2. Schedule 2 - Pricing Schedule: Detailed pricing, discounts, and payment terms
3. Schedule 3 - Service Levels: Detailed performance metrics, measurement methods, and KPIs
4. Schedule 4 - Operational Procedures: Detailed ordering, delivery, and operational procedures
5. Schedule 5 - Technical Specifications: Product/service technical requirements and standards
6. Schedule 6 - Key Personnel: Key contacts and responsible personnel from both parties
7. Schedule 7 - Form of Purchase Order: Template purchase order document
8. Schedule 8 - Reporting Requirements: Templates and requirements for performance reporting
9. Appendix A - Customer Locations: List of delivery/service locations
10. Appendix B - Compliance Certificates: Required regulatory and quality certifications
Authors
Affiliate
Agreement
Applicable Law
Business Day
Commencement Date
Confidential Information
Contract Price
Customer
Customer Group
Defect
Delivery
Delivery Location
Effective Date
Force Majeure Event
Good Industry Practice
Goods
GST
Initial Term
Intellectual Property Rights
Key Performance Indicators
Losses
Minimum Purchase Commitment
Order
Preferred Supplier Status
Price List
Products
Purchase Order
Quality Standards
Renewal Term
Representatives
Services
Service Levels
Specifications
Supplier
Supplier Personnel
Supply Terms
Term
Territory
Third Party
Working Hours
Appointment
Duration
Exclusivity
Ordering Process
Delivery
Price and Payment
Performance Standards
Quality Assurance
Warranties
Compliance
Audit Rights
Reporting
Customer Obligations
Supplier Obligations
Key Performance Indicators
Service Levels
Title and Risk
Intellectual Property
Confidentiality
Data Protection
Anti-Corruption
Force Majeure
Insurance
Liability
Indemnification
Termination
Change Control
Assignment
Subcontracting
Notices
Dispute Resolution
Governing Law
Competition Law Compliance
Local Content
Environmental Compliance
Health and Safety
Business Continuity
Staff and Personnel
Record Keeping
Entire Agreement
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