Customer Supplier Agreement Template for Malaysia

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Key Requirements PROMPT example:

Customer Supplier Agreement

"I need a Customer Supplier Agreement for my Malaysian manufacturing company to engage with international suppliers of electronic components, with specific focus on quality control requirements and import regulations, planned to take effect from March 2025."

Document background
The Customer Supplier Agreement serves as a fundamental legal document for businesses operating in Malaysia that engage in the supply of goods or services. This agreement is essential for establishing clear commercial terms, protecting both parties' interests, and ensuring compliance with Malaysian legislation including the Contracts Act 1950, Consumer Protection Act 1999, and Sale of Goods Act 1957. It's particularly relevant for businesses seeking to formalize their supply relationships, whether in B2B or B2C contexts, and can be customized for various industries while maintaining core legal requirements. The agreement typically covers essential elements such as scope of supply, pricing, delivery terms, quality standards, and risk allocation, while incorporating Malaysian-specific legal requirements and commercial practices.
Suggested Sections

1. Parties: Identification and details of the supplier and customer, including registration numbers and registered addresses

2. Background: Context of the agreement and brief description of the business relationship

3. Definitions and Interpretation: Defined terms used throughout the agreement and rules of interpretation

4. Scope of Supply: Detailed description of goods and/or services to be provided

5. Ordering Process: Procedures for placing and accepting orders

6. Price and Payment: Pricing structure, payment terms, invoicing requirements, and payment methods

7. Delivery and Acceptance: Terms for delivery, inspection, and acceptance of goods/services

8. Quality and Standards: Quality requirements, standards to be met, and quality control procedures

9. Warranties and Representations: Warranties regarding goods/services and general business warranties

10. Liability and Indemnification: Limitation of liability and indemnification obligations

11. Confidentiality: Protection of confidential information and trade secrets

12. Term and Termination: Duration of agreement and circumstances for termination

13. Force Majeure: Provisions for unforeseen circumstances affecting performance

14. General Provisions: Standard boilerplate clauses including notices, assignment, and governing law

Optional Sections

1. Data Protection: Required when personal data processing is involved, detailing compliance with PDPA 2010

2. Intellectual Property: Needed when IP rights are being created, licensed, or transferred

3. Service Levels: Include when specific performance metrics and standards need to be maintained

4. Business Continuity: Important for critical suppliers or high-value contracts

5. Insurance: Required for high-risk supplies or when supplier needs specific insurance coverage

6. Anti-Corruption: Important for high-value contracts or government-related work

7. Export Control: Required when goods/services involve international trade

8. Environmental Compliance: Important for supplies involving environmental impacts or hazardous materials

Suggested Schedules

1. Schedule 1 - Goods and Services Specification: Detailed technical specifications of goods/services to be supplied

2. Schedule 2 - Pricing Schedule: Detailed pricing structure, rates, and any volume discounts

3. Schedule 3 - Service Levels and KPIs: Specific performance metrics and measurement criteria

4. Schedule 4 - Form of Purchase Order: Standard form for ordering goods/services

5. Schedule 5 - Contact Details: Key personnel and contact information for both parties

6. Schedule 6 - Special Terms: Any industry-specific or special requirements

7. Appendix A - Required Documentation: List of documents required for delivery/acceptance

8. Appendix B - Quality Control Procedures: Detailed quality assurance and control processes

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions
Clauses
Industries

Contracts Act 1950: Primary legislation governing contract formation, validity, and enforcement in Malaysia. Covers essential elements like offer, acceptance, consideration, and contractual obligations.

Consumer Protection Act 1999: Provides protection for consumers in relation to goods and services, including warranties, guarantees, and unfair contract terms.

Sale of Goods Act 1957: Regulates the sale of goods, including terms about quality, fitness for purpose, and transfer of property.

Electronic Commerce Act 2006: Governs electronic transactions and digital contracts, important for online business relationships and digital communications.

Personal Data Protection Act 2010: Regulates the collection, use, and handling of personal data in commercial transactions.

Competition Act 2010: Ensures fair competition and prohibits anti-competitive practices in commercial relationships.

Specific Industry Regulations: Depending on the industry (e.g., food, healthcare, telecommunications), specific regulatory requirements may apply.

Stamp Act 1949: Requires certain contracts to be stamped to be admissible as evidence in court.

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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