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Personal Job Recommendation Letter

Personal Job Recommendation Letter Template for Malaysia

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Key Requirements PROMPT example:

Personal Job Recommendation Letter

"I need a Personal Job Recommendation Letter for my senior software engineer who is applying for a technical director position at a multinational company; they have been with our Malaysian tech startup for 5 years and have led three major cloud migration projects."

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Document background
The Personal Job Recommendation Letter is a crucial document in the Malaysian professional landscape, used to support job applications, career advancement, and professional development opportunities. It is typically written by current or former supervisors, colleagues, or professional associates who can authoritatively speak to the candidate's capabilities and character. The document must be crafted in compliance with Malaysian legislation, particularly the Personal Data Protection Act 2010 and the Defamation Act 1957, ensuring that all statements are truthful, verifiable, and respectful of privacy rights. This letter serves as a professional endorsement, providing specific examples of the candidate's skills, achievements, and potential value to prospective employers, while considering Malaysian business culture and professional practices.
Suggested Sections

1. Letter Header: Include recommender's name, title, organization, address, and contact information

2. Date: Current date in formal business format

3. Recipient Information: Name, title, and organization of the recipient if known, or 'To Whom It May Concern'

4. Opening Statement: Introduction identifying the candidate and purpose of the letter

5. Relationship Context: Explanation of how long and in what capacity the recommender knows the candidate

6. Candidate Assessment: Specific examples of the candidate's skills, achievements, and qualities

7. Closing Statement: Strong endorsement and invitation to contact for further information

8. Signature Block: Formal signature, printed name, title, and contact information

Optional Sections

1. Specific Position Reference: Include when the recommendation is for a specific job position rather than a general recommendation

2. Academic Performance: Add when the candidate is a recent graduate or the position is academically focused

3. Leadership Examples: Include when recommending for management or leadership positions

4. Technical Skills: Add for technical positions or when specific technical expertise is relevant

5. Character References: Include when personal qualities are particularly important for the target position

Suggested Schedules

1. Performance Evaluations: Optional attachment of relevant performance review summaries (with appropriate permissions)

2. Project Examples: Brief summaries of specific projects mentioned in the letter (if applicable and not confidential)

3. Awards and Certifications: Copies of relevant awards or certifications mentioned in the letter

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant Industries

Technology

Healthcare

Education

Financial Services

Manufacturing

Retail

Professional Services

Government

Non-Profit

Construction

Hospitality

Media and Entertainment

Transportation and Logistics

Energy and Utilities

Relevant Teams

Human Resources

Recruitment

Talent Acquisition

Personnel Development

Career Services

Professional Development

Academic Affairs

Administrative Services

Employee Relations

Learning and Development

Relevant Roles

Human Resources Manager

Recruitment Specialist

Department Head

Senior Manager

Project Manager

Director

Chief Executive Officer

Team Leader

Supervisor

Professor

Academic Dean

Principal

Department Manager

Regional Manager

Executive Assistant

Technical Lead

Senior Engineer

Professional Development Officer

Career Counselor

Industries
Personal Data Protection Act 2010: Regulates the processing of personal data in commercial transactions. Relevant because the recommendation letter will contain personal information about the candidate.
Defamation Act 1957: Important to consider as it governs statements made about individuals. The recommender must ensure all statements are truthful and can be substantiated to avoid potential defamation claims.
Employment Act 1955: While not directly governing recommendation letters, it provides context for employment relationships and professional references in Malaysia.
Communications and Multimedia Act 1998: Relevant if the recommendation letter is to be transmitted electronically, as it governs electronic communications in Malaysia.
Malaysian Anti-Corruption Commission Act 2009: Ensures that recommendation letters are not used as tools for corrupt practices or unfair advantages in job applications.
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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