Job Testimonial Letter Template for Malaysia

A Job Testimonial Letter is a crucial document in Malaysian professional culture, typically issued upon the conclusion of employment or upon request from a former employee. The document serves multiple purposes: it validates employment history, provides performance assessment, and acts as a professional reference for future career opportunities. Under Malaysian law, while not statutorily required, these letters have become standard practice and carry significant weight in the job market. They must be drafted carefully to comply with the Personal Data Protection Act 2010 and other relevant employment legislation. The letter should provide accurate information about employment dates, positions held, responsibilities, and a fair assessment of the employee's performance and conduct. Job Testimonial Letters are particularly important in Malaysia for visa applications, professional licensing, and job applications, where formal documentation of employment history is often required.

1. Letter Header: Company letterhead, date, and reference number if applicable

2. Recipient Address Block: Standard 'To Whom It May Concern' or specific recipient details if known

3. Subject Line: Clear indication that this is a Job Testimonial Letter

4. Employee Identification: Full name, employee ID (if relevant), and last position held

5. Employment Period: Precise dates of employment from start to end

6. Role Description: Brief overview of main responsibilities and position(s) held

7. Performance Assessment: General statement about work quality, reliability, and professional conduct

8. Reason for Leaving: Brief, professional statement about employment termination circumstances

9. Closing Statement: Professional recommendation and good wishes for future endeavors

10. Signatory Block: Name, position, and contact information of the authorized signatory