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Character Reference Letter Of Recommendation

Character Reference Letter Of Recommendation Template for Malaysia

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Key Requirements PROMPT example:

Character Reference Letter Of Recommendation

"I need to draft a Character Reference Letter of Recommendation for my former employee who worked as a senior software engineer in my department from January 2020 to March 2025, highlighting their leadership qualities and technical expertise for their application to a multinational tech company in Kuala Lumpur."

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Document background
The Character Reference Letter of Recommendation is a crucial document in Malaysian professional and academic contexts, governed by various legal frameworks including the Defamation Act 1957 and Personal Data Protection Act 2010. This document is typically required when an individual needs formal character verification for employment applications, academic admissions, visa applications, or legal proceedings. It should include specific examples of the subject's character traits, professional conduct, and personal integrity, written by someone who has known the subject in a professional or personal capacity for a significant period. The letter must be truthful and objective, as false statements could have legal implications under Malaysian law. When used for official purposes, it may need to be sworn before a Commissioner for Oaths under the Statutory Declarations Act 1960.
Suggested Sections

1. Letter Header: Writer's contact information, date, and recipient's details in proper business letter format

2. Salutation: Formal greeting to the recipient

3. Introduction: Writer's identification, relationship to the subject, and duration of acquaintance

4. Character Assessment: Detailed description of the subject's positive character traits, backed by specific examples

5. Relationship Context: Explanation of how the writer knows the subject and in what capacity

6. Specific Examples: Concrete instances demonstrating the subject's character traits and achievements

7. Closing Statement: Strong endorsement and willingness to be contacted for further information

8. Signature Block: Writer's signature, full name, and relevant professional title or position

Optional Sections

1. Professional Achievements: Include when the reference is for employment purposes, highlighting relevant work accomplishments

2. Academic Performance: Include when the reference is for educational purposes, discussing academic achievements and learning capabilities

3. Leadership Qualities: Include when the reference is for management positions or leadership roles

4. Community Involvement: Include when relevant to showcase the subject's contributions to society

5. Statutory Declaration Statement: Include when the letter needs to be sworn as a statutory declaration

Suggested Schedules

1. Supporting Certificates: Copies of relevant certificates or awards mentioned in the letter, if required

2. Professional Credentials: Documentation of writer's professional standing or authority, if required for credibility

3. Additional References: List of other referees who can verify the information provided, if appropriate

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant Industries

Education

Healthcare

Financial Services

Legal Services

Government

Non-profit

Technology

Manufacturing

Retail

Professional Services

Construction

Hospitality

Transportation

Energy

Relevant Teams

Human Resources

Recruitment

Legal

Compliance

Administration

Student Affairs

Immigration

Employee Relations

Professional Standards

Talent Acquisition

Academic Affairs

Relevant Roles

Human Resources Manager

Recruitment Specialist

Academic Advisor

Immigration Officer

Legal Administrator

Admissions Officer

Background Verification Specialist

Talent Acquisition Manager

Professional Licensing Officer

Court Administrator

Program Director

Visa Officer

Employee Relations Manager

College Registrar

Industries
Defamation Act 1957: Ensures that statements made in the reference letter are truthful and non-defamatory, protecting both the writer and the subject from potential legal issues
Personal Data Protection Act 2010: Governs the collection, use, and disclosure of personal information in the reference letter, requiring consent for sharing personal details
Employment Act 1955: Relevant when the character reference is for employment purposes, ensuring compliance with Malaysian employment law requirements
Statutory Declarations Act 1960: May be applicable if the reference letter needs to be sworn as a statutory declaration for official purposes
Evidence Act 1950: Relevant if the character reference letter might be used in legal proceedings, determining its admissibility and weight as evidence
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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