Employee Suspension Without Pay Letter Template for Malaysia

The Employee Suspension Without Pay Letter is a crucial document in Malaysian employment practice, used when an employer needs to temporarily remove an employee from their duties without pay, typically during investigations of serious misconduct or disciplinary matters. The document must align with the Employment Act 1955 and other relevant Malaysian labor laws, ensuring proper documentation of the suspension decision. It serves multiple purposes: formally notifying the employee of their suspension, documenting the reasons and duration, outlining the terms and conditions during the suspension period, and protecting the employer's interests by maintaining a clear record of the disciplinary action. The letter should be drafted with careful consideration of legal requirements and potential implications for both the employer and employee.

1. Letter Header: Company letterhead, date, reference number, and formal addressing of the employee with their full name and position

2. Subject Line: Clear indication that this is a suspension without pay notice

3. Opening Statement: Reference to any prior communications, meetings, or show cause letters relating to the matter

4. Suspension Decision: Clear statement of the suspension decision and its immediate effect

5. Grounds for Suspension: Detailed explanation of the misconduct or reasons leading to the suspension

6. Duration of Suspension: Specific period of suspension, including start and end dates

7. Terms of Suspension: Clear explanation that this is without pay and any other conditions during suspension

8. Company Property: Instructions regarding company property, access cards, and confidential information

9. Closing Statement: Information about next steps and point of contact during suspension period

10. Signature Block: Authorized signatory details with position and company stamp