Virtual Assistant Agreement Template for Ireland

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Key Requirements PROMPT example:

Virtual Assistant Agreement

"I need a Virtual Assistant Agreement for my fintech startup based in Dublin, with strict data protection clauses and specific provisions for handling financial information, starting from January 2025."

Document background
The Virtual Assistant Agreement is designed for use in situations where businesses or individuals engage remote administrative support services in Ireland. This document has become increasingly important with the growth of digital workplaces and remote service provision. It addresses key requirements under Irish law and EU regulations, including data protection (GDPR), electronic commerce, and service provision standards. The agreement is structured to protect both the client's interests (through confidentiality and data protection provisions) and the virtual assistant's position (through clear scope definition and payment terms). It's particularly relevant for businesses seeking to formalize remote working relationships while ensuring compliance with Irish legal requirements for independent contractor arrangements.
Suggested Sections

1. Parties: Identification of the Virtual Assistant (service provider) and the client (service recipient), including full legal names and addresses

2. Background: Context of the agreement and brief description of the parties' intention to enter into a VA service arrangement

3. Definitions: Definitions of key terms used throughout the agreement, including 'Services', 'Confidential Information', 'Work Product', etc.

4. Scope of Services: Detailed description of the virtual assistant services to be provided, including core responsibilities and deliverables

5. Term and Termination: Duration of the agreement, renewal terms, and conditions for termination by either party

6. Payment Terms: Fee structure, payment schedule, expenses, invoicing process, and payment methods

7. Service Delivery: Working hours, response times, communication channels, and service standards

8. Confidentiality: Obligations regarding confidential information, including client data and business information

9. Data Protection: GDPR compliance, data handling procedures, and data security measures

10. Intellectual Property: Ownership and rights to work products created during service provision

11. Independent Contractor Status: Clarification that the VA is an independent contractor, not an employee

12. Limitation of Liability: Limits on liability and indemnification provisions

13. General Provisions: Standard clauses including governing law, entire agreement, amendments, and notices

Optional Sections

1. Non-Compete: Restrictions on VA working with competing clients, used when dealing with sensitive industries or direct competitors

2. Equipment and Software: Provisions regarding required tools and software, used when specific platforms or equipment are necessary

3. Training and Onboarding: Procedures for initial training and integration, used for complex service arrangements

4. Performance Metrics: Specific KPIs and performance standards, used when precise service levels are required

5. Substitute VA Services: Terms for providing backup or substitute VA services, used when service continuity is critical

6. Client Obligations: Specific client responsibilities and requirements, used when client input is crucial for service delivery

7. Insurance Requirements: Professional liability insurance requirements, used for high-value or high-risk services

Suggested Schedules

1. Schedule 1 - Service Specification: Detailed breakdown of specific services, tasks, and responsibilities

2. Schedule 2 - Fee Schedule: Detailed pricing structure, including hourly rates, package prices, and additional services

3. Schedule 3 - Service Level Agreement: Specific performance metrics, response times, and service standards

4. Schedule 4 - Data Processing Agreement: Detailed GDPR-compliant data processing terms and procedures

5. Schedule 5 - Approved Sub-processors: List of approved tools, software, and third-party services that may process client data

6. Appendix A - Communication Protocol: Agreed communication channels, response times, and escalation procedures

7. Appendix B - Security Protocol: Security measures and procedures for handling sensitive information

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions
Clauses
Relevant Industries

Professional Services

Technology

E-commerce

Financial Services

Healthcare

Real Estate

Education

Consulting

Retail

Marketing and Advertising

Legal Services

Non-profit Organizations

Entertainment

Manufacturing

Hospitality

Relevant Teams

Legal

Human Resources

Operations

Administration

Procurement

Finance

Executive Office

Compliance

Business Development

Project Management

Relevant Roles

Business Owner

Operations Manager

Executive Assistant

Virtual Assistant

Office Manager

HR Manager

Legal Counsel

Procurement Manager

Project Manager

Business Development Manager

Chief Executive Officer

Small Business Owner

Freelance Professional

Administrative Manager

Department Head

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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