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Raw Material Supply Agreement

Raw Material Supply Agreement Template for Ireland

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Key Requirements PROMPT example:

Raw Material Supply Agreement

"I need a Raw Material Supply Agreement under Irish law for the supply of industrial chemicals from a manufacturer in Cork to our Dublin-based pharmaceutical production facility, with specific focus on quality control and regulatory compliance, to commence from March 2025."

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Document background
The Raw Material Supply Agreement is a crucial commercial contract used to establish and govern the relationship between suppliers and purchasers of raw materials in various industries. This document, governed by Irish law and compliant with EU regulations, is essential when businesses require a steady supply of raw materials for their manufacturing or processing operations. It typically includes detailed specifications about material quality, quantity commitments, delivery schedules, pricing mechanisms, and risk allocation. The agreement is particularly important for businesses operating in Ireland or dealing with Irish entities, as it incorporates specific requirements under Irish commercial law while addressing practical aspects such as quality control, supply chain management, and regulatory compliance. This type of agreement is fundamental for businesses seeking to secure their supply chain and establish clear, legally enforceable terms with their raw material suppliers.
Suggested Sections

1. Parties: Identification of supplier and purchaser with full legal names and registered addresses

2. Background: Context of the agreement, relationship between parties, and general purpose

3. Definitions and Interpretation: Definitions of key terms and interpretation rules for the agreement

4. Supply Obligations: Core obligations of supplier including quantity, quality standards, and delivery terms

5. Ordering Process: Procedures for placing and accepting orders, lead times, and forecasting requirements

6. Price and Payment: Pricing structure, payment terms, invoicing procedures, and price adjustment mechanisms

7. Delivery and Risk: Delivery terms, transfer of risk, acceptance procedures, and Incoterms

8. Quality Requirements: Quality standards, specifications, testing procedures, and compliance requirements

9. Warranties and Representations: Supplier warranties regarding products, quality, and compliance with laws

10. Title and Risk: Transfer of ownership, risk allocation, and retention of title provisions

11. Term and Termination: Duration of agreement, renewal provisions, and termination rights

12. Confidentiality: Protection of confidential information and trade secrets

13. Force Majeure: Events excusing performance and procedures for handling force majeure situations

14. Liability and Indemnification: Limitation of liability, indemnification obligations, and insurance requirements

15. Governing Law and Jurisdiction: Choice of Irish law and jurisdiction for dispute resolution

Optional Sections

1. Minimum Purchase Commitments: Used when buyer commits to purchasing minimum quantities over specified periods

2. Exclusivity Arrangements: Include when parties agree to exclusive supply or purchase arrangements

3. Storage and Warehousing: Required when specific storage requirements or consignment stock arrangements apply

4. Intellectual Property Rights: Include when supply involves proprietary processes or branded materials

5. Environmental Compliance: Necessary for materials requiring specific environmental handling or compliance

6. Change Control: Include for materials requiring formal change management procedures

7. Security of Supply: Used when alternative supply arrangements or buffer stocks are required

8. Quality Management System: Include when specific quality management systems or certifications are required

9. Regulatory Compliance: Required for regulated industries or materials subject to specific regulations

10. Business Continuity: Include when supply chain resilience is critical

Suggested Schedules

1. Schedule 1 - Product Specifications: Detailed technical specifications of raw materials

2. Schedule 2 - Pricing Schedule: Detailed pricing information, including any volume-based discounts

3. Schedule 3 - Quality Standards and Testing Procedures: Specific quality requirements and testing methodologies

4. Schedule 4 - Delivery Requirements: Detailed delivery specifications, locations, and timeframes

5. Schedule 5 - Service Levels: Performance metrics and service level requirements

6. Schedule 6 - Emergency Contacts: Key contact information for both parties

7. Schedule 7 - Compliance Requirements: Specific regulatory or industry compliance requirements

8. Appendix A - Certificate of Analysis Template: Standard format for material quality certification

9. Appendix B - Order Form Template: Standard format for placing orders

10. Appendix C - Safety Data Sheets: Required safety information for handling materials

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant legal definitions
Acceptance
Affiliate
Agreement
Applicable Laws
Business Day
Certificate of Analysis
Commencement Date
Confidential Information
Contract Year
Defective Product
Delivery Date
Delivery Location
Delivery Schedule
Effective Date
Force Majeure Event
Good Industry Practice
Goods
Intellectual Property Rights
Initial Term
Lead Time
Material Safety Data Sheet
Minimum Order Quantity
Non-Conforming Product
Order
Purchase Price
Quality Standards
Raw Materials
Recall
Renewal Term
Representatives
Safety Stock
Specifications
Supplier Personnel
Supply Forecast
Term
Territory
Third Party
Working Hours
Clauses
Interpretation
Supply Obligations
Ordering Process
Delivery
Quality Requirements
Price and Payment
Title and Risk
Warranties
Compliance with Laws
Product Specifications
Testing and Inspection
Force Majeure
Term and Termination
Confidentiality
Intellectual Property
Liability and Indemnification
Insurance
Health and Safety
Environmental Compliance
Record Keeping
Audit Rights
Change Control
Assignment and Subcontracting
Notices
Dispute Resolution
Governing Law
Entire Agreement
Severability
Waiver
Amendments
Third Party Rights
Anti-Corruption
Data Protection
Business Continuity
Force Majeure
Relevant Industries

Manufacturing

Chemical Industry

Food and Beverage

Pharmaceutical

Construction Materials

Automotive

Electronics

Textiles

Metal Processing

Agricultural Products

Industrial Processing

Mining and Minerals

Plastics and Polymers

Relevant Teams

Procurement

Supply Chain

Legal

Operations

Quality Control

Compliance

Manufacturing

Commercial

Risk Management

Finance

Production

Sourcing

Relevant Roles

Procurement Manager

Supply Chain Director

Commercial Director

Operations Manager

Quality Control Manager

Legal Counsel

Contract Manager

Purchasing Officer

Supply Chain Analyst

Production Manager

Compliance Officer

Risk Manager

Materials Manager

Sourcing Specialist

Chief Operating Officer

Manufacturing Director

Industries
Sale of Goods Act 1893 and Sale of Goods and Supply of Services Act 1980: These acts form the cornerstone of Irish sales law, governing contracts for the sale of goods, including quality standards, fitness for purpose, and transfer of title
Supply of Goods and Services Act 1982: Deals with implied terms in contracts for the supply of goods and services, including quality standards and fitness for purpose
European Communities (Certain Aspects of the Sale of Consumer Goods and Associated Guarantees) Regulations 2003: Although primarily focused on consumer protection, these regulations can influence B2B contracts and set standards for quality and conformity
Irish Contract Law (Common Law): Governs the formation and enforcement of contracts, including offer, acceptance, consideration, and contractual terms
European Union (Good Manufacturing Practice) Regulations 2014: If applicable to the specific raw materials, these regulations set standards for manufacturing and quality control
Safety, Health and Welfare at Work Act 2005: Relevant for handling and storage requirements of raw materials, especially if hazardous materials are involved
European REACH Regulation (EC 1907/2006): Regulates the registration, evaluation, authorization, and restriction of chemicals in the EU, crucial for raw material supply agreements involving chemical substances
Competition Act 2002: Ensures the agreement does not contain anti-competitive provisions or abuse of dominant market position
European Union (Late Payment in Commercial Transactions) Regulations 2012: Governs payment terms and consequences of late payment in commercial transactions
International Commercial Terms (Incoterms) 2020: While not legislation, these internationally recognized trade terms are crucial for defining delivery and risk transfer terms in supply agreements
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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