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Commodity Invoice

Commodity Invoice Template for Ireland

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Key Requirements PROMPT example:

Commodity Invoice

"I need a Commodity Invoice for the sale of 10,000 metric tonnes of wheat from our Dublin warehouse to a German buyer, including quality certificates and export documentation, with delivery scheduled for March 2025."

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Document background
A Commodity Invoice is a fundamental commercial document used in the trade of raw materials, agricultural products, and other commodities. This document type, governed by Irish law and EU regulations, serves as an official record of sale and a demand for payment in commodity transactions. The invoice must comply with the Value Added Tax Consolidation Act 2010 and other relevant Irish legislation, particularly when dealing with international trade. A properly structured Commodity Invoice includes critical information such as detailed product specifications, quantity, pricing, VAT calculations, and payment terms. It's essential for customs clearance, tax reporting, and maintaining accurate business records. The document may also need to incorporate specific requirements for different commodity types, such as quality certificates or origin documentation.
Suggested Sections

1. Invoice Header: Company details, invoice number, date, and VAT registration numbers

2. Customer Information: Full legal name, address, and tax/VAT numbers of the buyer

3. Commodity Details: Detailed description of goods, including quantity, unit price, and commodity codes

4. Pricing Breakdown: Itemized list of charges, subtotals, VAT calculations, and total amount due

5. Payment Terms: Payment deadline, accepted payment methods, and bank account details

6. Legal Declarations: Required statements about VAT, export declarations if applicable, and other legal notices

Optional Sections

1. Shipping Details: Include when goods are being delivered, showing delivery address, shipping method, and estimated delivery date

2. Export Information: Include for international sales, showing country of origin, port of loading/discharge, and Incoterms

3. Currency Exchange: Include when dealing with multiple currencies, showing exchange rates and conversion calculations

4. Purchase Order Reference: Include when invoice relates to a specific purchase order, showing PO number and date

5. Quality Certificates: Include references to quality certificates when required for specific commodities

Suggested Schedules

1. Quality Specification Sheet: Detailed specifications of the commodity quality parameters and testing results

2. Weight Certificate: Official weight certificate from authorized weighbridge or testing facility

3. Analysis Certificate: Laboratory analysis results for applicable commodities

4. Origin Certificate: Certificate of origin for international trades

5. Customs Documentation: Relevant customs forms and declarations when required for international trade

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant Industries

Agriculture

Mining

Energy

Metals and Minerals

Chemical Products

Food and Beverages

Oil and Gas

Textiles

Construction Materials

Wholesale Trade

International Trade

Manufacturing

Relevant Teams

Finance

Accounting

Commercial Operations

Trade Operations

Supply Chain

Procurement

Sales Administration

Export Compliance

Treasury

Tax

Logistics

Relevant Roles

Commodity Trader

Finance Manager

Accounts Receivable Specialist

Tax Accountant

Trade Finance Officer

Commercial Manager

Supply Chain Manager

Procurement Officer

Export Compliance Manager

Invoice Processing Clerk

Financial Controller

Treasury Manager

Sales Administrator

Logistics Coordinator

Industries
Value Added Tax Consolidation Act 2010: Defines VAT requirements for invoices in Ireland, including mandatory content such as VAT rates, registration numbers, and calculation methods
European Union (Consumer Information, Cancellation and Other Rights) Regulations 2013: Specifies consumer rights and information requirements for commercial documents including invoices
Sale of Goods and Supply of Services Act 1980: Governs commercial transactions and sets out basic requirements for sales documentation in Ireland
Companies Act 2014: Specifies business documentation requirements including necessary company details on invoices
EU General Data Protection Regulation (GDPR): Governs the handling of personal data that might appear on invoices
European Union (Electronic Invoicing in Public Procurement) Regulations 2019: Establishes standards for electronic invoicing if applicable
Customs Act 2015: Relevant for commodity invoices involving international trade, specifying requirements for customs documentation
EU Council Directive 2006/112/EC: The EU VAT Directive which provides the framework for VAT rules and invoice requirements across the EU
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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