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Location Release Form

Location Release Form Template for Ireland

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Key Requirements PROMPT example:

Location Release Form

"I need a Location Release Form for a one-day fashion photography shoot at a historic Georgian house in Dublin on March 15, 2025, including temporary lighting installation rights and access for a crew of 10 people."

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Document background
The Location Release Form is a crucial legal document used in Ireland when seeking permission to use private or commercial property for filming, photography, or production purposes. This document is essential for any production activity requiring location access, from small photography shoots to large-scale film productions. The form must comply with Irish property law, including the Land and Conveyancing Law Reform Act 2009, and address GDPR requirements for personal data collection. When properly executed, it protects both the property owner and the production company by clearly defining access rights, usage terms, insurance requirements, and liability limitations. The document typically includes specific dates and times for access, details of permitted activities, and any compensation arrangements. It's particularly important in commercial productions where multiple locations may be needed and clear documentation of permissions is essential for insurance and legal compliance.
Suggested Sections

1. Parties: Identification of the property owner/authorized representative and the production company/photographer

2. Background: Brief context about the project and purpose of location use

3. Definitions: Key terms used in the agreement including 'Property', 'Production', 'Recording', etc.

4. Property Details: Full address and description of the property and areas to be used

5. Grant of Rights: Permission to use the property, including recording rights and usage rights

6. Duration: Specific dates and times for property access and use

7. Owner's Warranties: Confirmation of ownership and authority to grant permission

8. Production Company Obligations: Responsibilities regarding property use, safety, and restoration

9. Liability and Insurance: Insurance requirements and liability provisions

10. Governing Law: Specification of Irish law as governing law

11. Execution: Signature blocks for all parties

Optional Sections

1. Compensation: Terms of payment if the location use is not gratuitous

2. Property Modifications: Details of any temporary changes allowed to the property

3. Special Access Requirements: Specific instructions for accessing the property or restricted areas

4. Confidentiality: Non-disclosure provisions if required for sensitive locations

5. Cancellation Rights: Terms for cancellation by either party

6. Credit Requirements: Details of any agreed location credits in the production

7. Additional Safety Measures: Specific safety requirements for hazardous or sensitive locations

Suggested Schedules

1. Schedule 1 - Property Layout: Floor plan or map showing permitted areas and access points

2. Schedule 2 - Production Schedule: Detailed timeline of activities planned at the location

3. Schedule 3 - Insurance Certificates: Copies of required insurance documentation

4. Appendix A - Property Photographs: Pre-use condition documentation of the property

5. Appendix B - Safety Protocol: Safety guidelines and emergency procedures specific to the location

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant legal definitions
Agreement
Property
Premises
Owner
Production Company
Authorized Representative
Production
Recording
Content
Access Period
Permitted Areas
Permitted Use
Shoot Date
Equipment
Crew
Personnel
Force Majeure
Intellectual Property Rights
Location Fee
Media
Modifications
Project
Records
Release Rights
Working Hours
Insurance Coverage
Liability
Confidential Information
Health and Safety Requirements
Property Restoration
Security Deposit
Utilities
Parking Areas
Common Areas
Emergency Services
Relevant Industries

Media & Entertainment

Film Production

Photography

Advertising

Real Estate

Events Management

Education

Corporate Communications

Tourism

Fashion

Television Broadcasting

Digital Content Creation

Relevant Teams

Legal

Operations

Production

Facilities Management

Risk Management

Compliance

Property Management

Event Management

Creative Services

Location Services

Relevant Roles

Location Manager

Production Manager

Property Manager

Legal Counsel

Risk Manager

Insurance Coordinator

Film Director

Photographer

Event Planner

Location Scout

Production Coordinator

Facilities Manager

Real Estate Manager

Compliance Officer

Operations Manager

Industries
Land and Conveyancing Law Reform Act 2009: Governs property rights and temporary access agreements in Ireland, essential for establishing legal permission to use the location
General Data Protection Regulation (GDPR) and Data Protection Act 2018: Regulates the collection and processing of personal data of the property owner and ensures compliance with EU privacy standards
Safety, Health and Welfare at Work Act 2005: Ensures safety requirements are met during the use of the location for filming or photography purposes
Copyright and Related Rights Act 2000: Addresses intellectual property rights related to capturing and using images/footage of the property
Civil Liability Act 1961: Covers liability and compensation matters in case of accidents or damage during the use of the location
Occupiers' Liability Act 1995: Defines the duty of care owed to visitors and users of the property during the period of use
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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