Location Release Form Template for Germany

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Key Requirements PROMPT example:

Location Release Form

"I need a Location Release Form for a commercial photography shoot at my retail store in Berlin, allowing a marketing agency to use the premises for 3 days in March 2025, including after-hours access and the right to modify temporary display setups."

Document background

The Location Release Form is a crucial legal document used in Germany when temporary access to and use of a property is required for specific purposes such as filming, photography, events, or other commercial activities. This document, governed by German law including the Civil Code (BGB) and relevant property regulations, provides legal protection for both property owners and users. It typically includes detailed information about the property, permitted activities, duration of use, compensation terms, insurance requirements, and liability provisions. The form is essential for ensuring compliance with German property law while facilitating professional activities that require temporary location access. It serves as both a permission grant and a risk management tool, documenting all agreed terms and conditions for property use.

Suggested Sections

1. Parties: Identification of the property owner/authorized representative and the party seeking to use the location

2. Background: Brief context about the property and intended use

3. Definitions: Key terms including 'Property', 'Permitted Use', 'Usage Period', and other relevant definitions

4. Grant of Rights: Specific permissions granted for property use, including access times and permitted activities

5. Usage Period: Specific dates and times during which the location may be accessed and used

6. Payment Terms: Compensation details for the use of the location, if applicable

7. Property Protection: Obligations regarding property care and condition during use

8. Insurance and Liability: Required insurance coverage and allocation of liability risks

9. Property Restoration: Requirements for returning the property to its original condition

10. Governing Law: Specification of German law application and jurisdiction

Optional Sections

1. Publicity Rights: Required when the property has distinctive features that might be recognizable, addressing how the property's image can be used

2. Confidentiality: Needed when the property or its use involves sensitive information or private details

3. Special Requirements: Used when the property has specific rules, restrictions, or requirements for its use

4. Security Measures: Required for high-value or sensitive locations requiring specific security arrangements

5. Utilities and Facilities: Needed when access to specific utilities or facilities is part of the agreement

6. Cancellation Rights: Important for longer-term or high-value arrangements, specifying conditions for cancellation

7. Force Majeure: Recommended for longer-term arrangements or when significant preparations are required

Suggested Schedules

1. Property Description Schedule: Detailed description of the property and areas covered by the release

2. Permitted Activities Schedule: Specific list of allowed activities and any restrictions

3. Insurance Requirements Schedule: Detailed insurance requirements and coverage limits

4. Property Condition Report: Documentation of property condition before and after use

5. Site Rules and Regulations: Specific rules and regulations applicable to the property

6. Technical Requirements Schedule: When applicable, technical specifications for property modification or equipment use

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Relevant Industries

Media & Entertainment

Film Production

Photography

Real Estate

Events & Hospitality

Education

Advertising & Marketing

Corporate Services

Tourism

Architecture & Design

Fashion Industry

Retail

Relevant Teams

Legal

Operations

Risk Management

Facilities Management

Production

Events

Real Estate

Compliance

Property Management

Project Management

Insurance

Administrative Services

Relevant Roles

Location Manager

Production Coordinator

Event Planner

Property Manager

Legal Counsel

Risk Manager

Operations Director

Facilities Manager

Real Estate Agent

Photography Director

Film Producer

Project Manager

Compliance Officer

Insurance Coordinator

Location Scout

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Let's create your Location Release Form

Authors

Alex Denne

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