Disciplinary Notice Template for Ireland

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Key Requirements PROMPT example:

Disciplinary Notice

"I need a Disciplinary Notice for an employee who has repeatedly violated our company's attendance policy, with three instances of unauthorized absence in January 2025; this will be their first formal warning."

Document background
The Disciplinary Notice is a crucial document in Irish employment relations, used when formal action is required to address employee conduct, performance, or policy violations. It must be drafted in compliance with Irish employment law, particularly the Unfair Dismissals Acts 1977-2015 and the Code of Practice on Grievance and Disciplinary Procedures (S.I. No. 146/2000). The notice serves multiple purposes: documenting the issue, communicating expectations, outlining consequences, and protecting both employer and employee rights. It forms part of the employee's personnel record and may be crucial in potential future workplace relations proceedings. The document should always ensure principles of natural justice and fair procedures are followed, including the right to respond and appeal.
Suggested Sections

1. Employee Details: Full name, employee ID, position, department, and length of service

2. Date and Location: Date of notice issuance and workplace location

3. Nature of Disciplinary Issue: Clear description of the misconduct or performance issue, including specific incidents, dates, and details

4. Company Policy Reference: Reference to specific company policies, procedures, or standards that have been breached

5. Impact Statement: Description of how the behavior has affected the workplace, colleagues, or business operations

6. Required Improvement: Clear statement of the expected standards of conduct or performance and specific improvements required

7. Disciplinary Action: Details of the disciplinary action being taken (warning level, suspension, etc.)

8. Timeframe: Duration of the disciplinary action and timeline for expected improvement

9. Right to Response: Information about the employee's right to respond and the process for doing so

10. Appeal Process: Details of how to appeal the disciplinary action, including timeframes and procedures

Optional Sections

1. Previous Warnings: Include when there have been previous disciplinary issues or warnings, detailing dates and nature of prior incidents

2. Performance Improvement Plan: Include for performance-related issues where specific measurable improvements are required

3. Immediate Actions Required: Include when specific immediate actions are required from the employee

4. Support Measures: Include when the company is offering specific support, training, or assistance to help address the issues

5. Potential Further Consequences: Include when there's a need to outline possible consequences of continued misconduct or failure to improve

Suggested Schedules

1. Evidence Documentation: Copies of relevant evidence supporting the disciplinary action (emails, reports, witness statements, etc.)

2. Relevant Company Policies: Copies of specific company policies or procedures that have been breached

3. Meeting Notes: Notes from any disciplinary meetings or investigations that preceded this notice

4. Previous Warning Letters: Copies of any previous warning letters or disciplinary notices if referenced in the current notice

5. Performance Data: Relevant performance records, metrics, or evaluations for performance-related issues

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries

Financial Services

Technology

Healthcare

Manufacturing

Retail

Education

Professional Services

Construction

Hospitality

Public Sector

Transportation

Telecommunications

Energy

Agriculture

Non-Profit

Relevant Teams

Human Resources

Legal

Compliance

Senior Management

Operations

Employee Relations

Industrial Relations

Personnel

Administration

Relevant Roles

HR Manager

HR Director

HR Business Partner

Employee Relations Manager

Line Manager

Department Head

Operations Manager

General Manager

Managing Director

CEO

Compliance Officer

Legal Counsel

HR Administrator

Personnel Officer

Employee Relations Specialist

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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