Disciplinary Notice Template for Singapore

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Disciplinary Notice

"I need a Disciplinary Notice for a manufacturing floor supervisor who has repeatedly violated safety protocols, including three incidents in January 2025, with a final warning that further violations will result in termination."

Document background
The Disciplinary Notice is a crucial document in Singapore's employment framework, used when formal action is required to address workplace misconduct, policy violations, or performance issues. It must align with Singapore's Employment Act and related legislation, including the Tripartite Guidelines on Fair Employment Practices. The document serves multiple purposes: documenting the incident, communicating expectations for improvement, and establishing a formal record for potential future actions. A properly structured Disciplinary Notice is essential for legal compliance and can protect both employer and employee rights in case of future disputes.
Suggested Sections

1. Employee Information: Full name, employee ID, position, department

2. Date and Location: Date of notice and location of incident/issue

3. Description of Violation: Clear statement of the misconduct or policy violation

4. Reference to Previous Warnings: Details of any previous related warnings or disciplinary actions

5. Required Corrective Action: Specific actions the employee must take to address the issue

6. Consequences: Clear statement of consequences if behavior continues

Optional Sections

1. Performance Improvement Plan: Detailed plan for improvement, used when issue relates to performance

2. Union Representative Information: Details of union involvement when employee is unionized

3. Investigation Details: Summary of investigation process and findings for serious misconduct cases

Suggested Schedules

1. Evidence Documentation: Supporting documents, witness statements, or other evidence

2. Relevant Company Policies: Copies of specific policies violated

3. Employee Response Form: Form for employee to acknowledge receipt and provide response

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Industries

Employment Act (Chapter 91): Primary legislation governing employment relationships in Singapore, covering misconduct and termination provisions. Notable for 2019 amendment extending coverage to all employees.

Employment (Employment Records, Key Employment Terms and Pay Slips) Regulations: Subsidiary legislation specifying requirements for proper documentation of employment matters including disciplinary actions.

Tripartite Guidelines on Fair Employment Practices: Guidelines issued jointly by MOM, NTUC, and SNEF providing framework for fair handling of employment matters including disciplinary procedures.

Personal Data Protection Act (PDPA): Legislation governing the collection, use, and disclosure of personal data, relevant for handling employee information in disciplinary notices.

Workplace Safety and Health Act: Legislation concerning workplace safety and health standards, relevant if disciplinary action involves safety violations.

Industrial Relations Act: Legislation governing industrial relations including union representation rights during disciplinary proceedings.

Fair Consideration Framework: Framework ensuring fair employment practices and non-discriminatory actions in workplace procedures including disciplinary matters.

Company Policies and Procedures: Internal organizational guidelines and procedures governing disciplinary actions and employee conduct.

Employment Contract Terms: Specific terms and conditions agreed between employer and employee including disciplinary procedures.

Employee Handbook: Company document detailing workplace policies, procedures, and guidelines including disciplinary processes.

Collective Agreements: Agreements between employer and labor unions specifying terms and conditions including disciplinary procedures for unionized employees.

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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