Disciplinary Notice Template for United Arab Emirates

The Disciplinary Notice is a crucial document in UAE employment relations, used when an employer needs to formally address employee misconduct, policy violations, or serious performance issues. It must comply with UAE Federal Decree-Law No. 33 of 2021, particularly Articles 39 and 40, which govern disciplinary procedures and employee rights. The document serves multiple purposes: it officially notifies the employee of specific allegations, provides a platform for defense, outlines potential consequences, and creates a legal record of the disciplinary process. The notice should detail the incident(s), reference relevant company policies or regulations violated, specify proposed disciplinary actions, and inform the employee of their right to respond within the statutory period (minimum 7 days). This document is essential for maintaining proper documentation in case of future legal proceedings and ensuring fair treatment of employees in accordance with UAE labor law.

1. Company Letterhead: Official company letterhead including company name, address, and contact details

2. Date and Reference Number: Current date and unique reference number for tracking purposes

3. Employee Details: Full name, employee ID, position, department of the employee

4. Subject Line: Clear indication that this is a disciplinary notice

5. Incident Details: Specific details of the violation or misconduct, including date, time, and location

6. Policy Reference: Reference to specific company policies, procedures or UAE labor law provisions that were violated

7. Previous Warnings: Reference to any previous warnings or disciplinary actions if applicable

8. Proposed Action: Clear statement of the disciplinary action being taken or proposed

9. Right to Response: Statement of the employee's right to respond and defend themselves within the legal timeframe (minimum 7 days as per UAE law)

10. Meeting Details: Information about any scheduled disciplinary hearing or meeting

11. Signature Block: Space for signatures of authorized company representative and employee acknowledgment