Disciplinary Letter For Poor Performance Template for Ireland

The Disciplinary Letter For Poor Performance is a crucial document in Irish employment practice, typically issued when informal performance management attempts have not yielded the required improvements. It forms part of a formal disciplinary process and serves as an official record of performance concerns, while protecting both employer and employee interests under Irish employment law. The letter should be used when there are clear, documented instances of underperformance that need to be formally addressed, and must be drafted in compliance with the Unfair Dismissals Acts 1977-2015 and the Code of Practice on Grievance and Disciplinary Procedures. The document includes specific performance issues, improvement requirements, support measures, timelines, and potential consequences, while ensuring the employee's rights to fair procedures are respected.

1. Letter Header: Company letterhead, date, employee's name and address, and reference number if applicable

2. Subject Line: Clear indication that this is a formal disciplinary letter regarding performance

3. Performance Issues: Detailed description of the specific performance issues, including dates and examples

4. Previous Discussions: Reference to any previous informal discussions, meetings, or warnings about the performance issues

5. Expected Standards: Clear outline of the expected performance standards and where the employee has fallen short

6. Improvement Plan: Specific actions required from the employee to improve performance

7. Timeline: Clear timeframe for expected improvement and review period

8. Consequences: Statement of potential consequences if no improvement is shown

9. Support Offered: Description of any support, training, or resources being offered to help improvement

10. Right to Appeal: Information about the employee's right to appeal the disciplinary action

11. Signature Block: Closing, signature of the appropriate manager/HR representative, and company position