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Renew Lease Letter To Landlord

Renew Lease Letter To Landlord Template for Hong Kong

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Key Requirements PROMPT example:

Renew Lease Letter To Landlord

"I need a Renew Lease Letter To Landlord for my retail shop in Causeway Bay, with the current lease expiring in March 2025, requesting a 2-year renewal with a proposed 5% rent increase to show goodwill."

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Document background
The Renew Lease Letter To Landlord is a crucial document used in Hong Kong's property market when a tenant wishes to extend their existing lease term. This document is typically prepared and sent 2-3 months before the current lease expires, following Hong Kong's standard property practices. It serves as the formal initiation of the renewal process and must comply with local property laws, particularly the Landlord and Tenant (Consolidation) Ordinance. The letter should include specific details about the current lease, proposed renewal terms, and any requested modifications. It's commonly used in both residential and commercial contexts and can be adapted for different property types while maintaining compliance with Hong Kong's legal requirements.
Suggested Sections

1. Sender's Details: Full name and current rental property address

2. Date: Current date of the letter

3. Recipient's Details: Landlord's name and address

4. Reference Line: Subject line mentioning the property address and current lease details

5. Current Lease Information: Details of the existing lease including start date, end date, and current rental amount

6. Renewal Request: Clear statement of intention to renew the lease

7. Proposed Terms: Desired renewal period and any other standard terms to be continued

8. Professional Closing: Formal closing, signature, and contact information

Optional Sections

1. Rental History Reference: Include when wanting to emphasize good payment history and responsible tenancy

2. Proposed Modifications: Include when requesting any changes to the existing lease terms

3. Property Maintenance Record: Include when highlighting good maintenance of the property during the current lease term

4. Market Analysis: Include when discussing proposed rent adjustments based on current market conditions

5. Urgency Notice: Include when the current lease end date is approaching and a timely response is needed

Suggested Schedules

1. Payment History Record: Documentation of rent payment history showing timely payments

2. Property Inspection Report: Recent property condition assessment if available

3. Proposed Amendments: Detailed list of any requested changes to lease terms

4. Supporting Documents: Any relevant certificates, references, or other documents supporting the renewal request

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant Industries

Real Estate

Residential Property

Commercial Property

Retail

Office Space

Industrial Property

Hospitality

Healthcare

Education

Professional Services

Relevant Teams

Legal

Operations

Administration

Facilities

Real Estate

Finance

Procurement

Property Management

Corporate Services

Business Development

Relevant Roles

Property Manager

Facilities Manager

Real Estate Manager

Office Manager

Operations Director

Legal Counsel

Company Secretary

Administrative Manager

Business Operations Manager

Lease Administrator

Real Estate Coordinator

Procurement Manager

Chief Financial Officer

Location Manager

Store Manager

Industries
Landlord and Tenant (Consolidation) Ordinance (Cap. 7): Primary legislation governing landlord-tenant relationships in Hong Kong, including provisions for lease renewals, termination, and tenant rights
Stamp Duty Ordinance (Cap. 117): Regulates the stamp duty payable on tenancy agreements and renewals, which must be considered when executing a new lease term
Building Management Ordinance (Cap. 344): Relevant for understanding maintenance obligations and building management responsibilities that may need to be referenced in the renewal
Contracts Ordinance (Cap. 23): Contains general principles of contract law applicable to lease agreements and renewals in Hong Kong
Rating Ordinance (Cap. 116): Pertains to rates and fees that may need to be addressed in the lease renewal terms
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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