Phishing Policy Template for Hong Kong

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Key Requirements PROMPT example:

Phishing Policy

"I need a comprehensive Phishing Policy for our Hong Kong-based financial services company that complies with HKMA guidelines and includes specific provisions for handling customer data, with implementation planned for March 2025."

Document background
This Phishing Policy is designed for organizations operating within Hong Kong's jurisdiction that need to protect their operations from increasingly sophisticated phishing attacks while ensuring compliance with local regulations. The policy becomes necessary when organizations handle sensitive information, conduct online operations, or need to establish clear cybersecurity protocols. It takes into account Hong Kong's Personal Data (Privacy) Ordinance, the Crimes Ordinance, and relevant cybersecurity guidelines issued by the Hong Kong Monetary Authority. The Phishing Policy provides comprehensive guidance on email security, incident response procedures, and mandatory training requirements, serving as a crucial document for maintaining cybersecurity resilience and regulatory compliance in Hong Kong's business environment.
Suggested Sections

1. Purpose and Scope: Defines the objective of the policy and its application within the organization

2. Definitions: Clear explanations of technical terms, types of phishing attacks, and other relevant terminology

3. Policy Statement: Organization's official position on phishing prevention and commitment to cybersecurity

4. Roles and Responsibilities: Defines responsibilities of employees, IT department, management, and security teams

5. Email Security Guidelines: Specific rules and procedures for handling suspicious emails and links

6. Reporting Procedures: Step-by-step process for reporting suspected phishing attempts

7. Incident Response: Procedures to follow when a phishing attack is detected or suspected

8. Training Requirements: Mandatory security awareness training and ongoing education requirements

9. Compliance and Enforcement: Consequences of non-compliance and enforcement mechanisms

10. Policy Review and Updates: Frequency and process for reviewing and updating the policy

Optional Sections

1. Industry-Specific Requirements: Additional requirements for organizations in regulated industries (e.g., financial services, healthcare)

2. Remote Work Considerations: Specific guidelines for employees working remotely or using personal devices

3. Third-Party Risk Management: Guidelines for managing phishing risks related to vendors and third-party services

4. Social Media Guidelines: Specific procedures for handling phishing attempts through social media platforms

5. Mobile Device Security: Additional guidelines for preventing and handling phishing attempts on mobile devices

6. Multi-Factor Authentication Policy: Detailed requirements for MFA implementation and use

Suggested Schedules

1. Appendix A: Common Phishing Examples: Visual examples of common phishing attempts and red flags

2. Appendix B: Reporting Templates: Standard forms and templates for reporting phishing incidents

3. Appendix C: Response Flowcharts: Visual flowcharts showing incident response procedures

4. Appendix D: Contact Information: List of key contacts for reporting and escalation

5. Appendix E: Technical Controls: Technical specifications for email filters and security tools

6. Schedule 1: Training Materials: Overview of required training modules and materials

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions
Clauses
Relevant Industries

Financial Services

Banking

Healthcare

Insurance

Retail

E-commerce

Technology

Professional Services

Education

Government

Telecommunications

Manufacturing

Legal Services

Non-profit Organizations

Media and Entertainment

Relevant Teams

Information Technology

Information Security

Compliance

Legal

Human Resources

Risk Management

Operations

Customer Service

Finance

Procurement

Executive Leadership

Training and Development

Internal Audit

Communications

Relevant Roles

Chief Information Security Officer

IT Director

Security Manager

Compliance Officer

Risk Manager

HR Manager

Department Heads

System Administrator

Network Engineer

Security Analyst

Data Protection Officer

Chief Technology Officer

General Counsel

Operations Manager

Employee

Contractor

Executive Director

Chief Executive Officer

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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