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Phishing Policy

Phishing Policy Template for Ireland

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Key Requirements PROMPT example:

Phishing Policy

"I need a Phishing Policy for a mid-sized financial services company in Ireland that handles sensitive customer data, with specific emphasis on remote work security and GDPR compliance, to be implemented by March 2025."

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Document background
A Phishing Policy is essential for organizations operating in Ireland to establish robust cybersecurity measures and comply with legal requirements. This document becomes necessary as organizations face increasing sophisticated phishing threats and must meet obligations under Irish law, including the Data Protection Act 2018 and Criminal Justice (Offences Relating to Information Systems) Act 2017, as well as EU regulations such as GDPR. The Phishing Policy outlines comprehensive procedures for protecting against email-based fraud, sets clear responsibilities for all stakeholders, and establishes incident response protocols. It should be implemented by all organizations handling electronic communications and sensitive data, regardless of size or sector.
Suggested Sections

1. Purpose and Scope: Defines the objective of the policy and its application scope within the organization

2. Definitions: Clear explanations of technical terms, types of phishing attacks, and other relevant terminology

3. Legal Framework: Overview of relevant legislation and regulatory requirements

4. Roles and Responsibilities: Defines responsibilities of employees, IT team, management, and security personnel

5. General Policy Statement: Organization's overall stance on phishing prevention and security

6. Email Security Guidelines: Specific rules and guidelines for handling email communications

7. Reporting Procedures: Step-by-step process for reporting suspected phishing attempts

8. Incident Response: Procedures for handling confirmed phishing incidents

9. Training Requirements: Mandatory security awareness training and ongoing education requirements

10. Policy Compliance: Consequences of non-compliance and enforcement measures

11. Review and Updates: Policy review frequency and update procedures

Optional Sections

1. Remote Work Security: Additional security measures for remote workers; include if organization has remote employees

2. Industry-Specific Requirements: Special requirements for regulated industries like finance or healthcare

3. International Operations: Additional considerations for organizations operating across multiple jurisdictions

4. Social Media Guidelines: Specific guidance for preventing social media-based phishing; include if social media use is prevalent

5. Mobile Device Security: Specific guidelines for mobile devices; include if organization has BYOD policy

6. Third-Party Risk Management: Guidelines for managing phishing risks from third-party vendors and partners

Suggested Schedules

1. Appendix A: Common Phishing Examples: Visual examples of common phishing attempts and red flags

2. Appendix B: Reporting Templates: Standard forms and templates for reporting phishing incidents

3. Appendix C: Response Flowcharts: Visual representations of incident response procedures

4. Appendix D: Training Materials: Reference materials for security awareness training

5. Appendix E: Technical Controls: Details of technical anti-phishing measures implemented

6. Appendix F: Contact Information: Key contacts for incident reporting and response

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant legal definitions
Phishing
Spear Phishing
Whaling
Business Email Compromise (BEC)
Social Engineering
Malware
Ransomware
Spam
Spoofing
Domain Spoofing
Email Spoofing
Two-Factor Authentication (2FA)
Multi-Factor Authentication (MFA)
Personal Data
Sensitive Data
Data Breach
Security Incident
Incident Response
Email Filter
Spam Filter
Malicious Link
Malicious Attachment
Credential Harvesting
Password Compromise
Digital Certificate
SSL/TLS
Encryption
Corporate Network
System Administrator
Security Team
End User
Third Party
Remote Access
Virtual Private Network (VPN)
Mobile Device
BYOD (Bring Your Own Device)
Social Media Platform
Cloud Service
Security Awareness Training
Data Controller
Data Processor
Regulatory Authority
Relevant Industries

Financial Services

Healthcare

Technology

Manufacturing

Retail

Professional Services

Education

Government

Non-Profit

Telecommunications

Energy

Transportation

Media and Entertainment

Construction

Real Estate

Relevant Teams

Information Technology

Information Security

Human Resources

Legal

Compliance

Risk Management

Operations

Customer Service

Sales

Marketing

Finance

Administrative

Executive Leadership

Research and Development

Quality Assurance

Facilities Management

Relevant Roles

Chief Information Security Officer

IT Director

Security Manager

Compliance Officer

Risk Manager

Human Resources Director

IT Support Specialist

System Administrator

Network Engineer

Security Analyst

Data Protection Officer

Chief Technology Officer

Employee Training Coordinator

Department Manager

Executive Assistant

General Counsel

Office Manager

Customer Service Representative

Sales Representative

Project Manager

Industries
General Data Protection Regulation (GDPR): EU's comprehensive data protection law that requires organizations to protect personal data and implement appropriate technical and organizational measures against unauthorized access, including phishing attacks
Data Protection Act 2018: Ireland's national law that implements GDPR and provides additional data protection requirements specific to Ireland
Criminal Justice (Offences Relating to Information Systems) Act 2017: Irish legislation that criminalizes various forms of cybercrime, including phishing and other forms of electronic fraud
European Communities (Electronic Communications Networks and Services) (Privacy and Electronic Communications) Regulations 2011: Regulations governing electronic communications security and privacy in Ireland
NIS Directive (Network and Information Systems) 2016: EU directive implemented in Irish law requiring essential services to implement cybersecurity measures, including protection against phishing attacks
Safety, Health and Welfare at Work Act 2005: Relevant for establishing employee responsibilities and training requirements regarding cybersecurity and safe computer usage in the workplace
Criminal Justice Act 2011: Contains provisions relating to electronic fraud and information theft, which are relevant for addressing phishing incidents
Employment Equality Acts 1998-2015: Relevant for ensuring that cybersecurity training and policy implementation is carried out in a non-discriminatory manner
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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