Landlord Reference Letter Request Template for Hong Kong

The Landlord Reference Letter Request is a essential document in Hong Kong's property rental ecosystem, designed to facilitate due diligence in tenant screening processes. This document becomes necessary when a prospective tenant is applying for a new rental property and the new landlord or agent wishes to verify their rental history. The request must comply with Hong Kong's Personal Data (Privacy) Ordinance and includes specific queries about payment reliability, property maintenance, and overall tenancy conduct. Typically used in both residential and commercial property rentals, it helps landlords make informed decisions while maintaining professional standards in Hong Kong's competitive rental market. The document includes tenant authorization for information release and specific questions about the tenancy period, ensuring all parties' interests are protected under Hong Kong law.

1. Letter Header: Includes sender's contact details, date, and recipient's address

2. Subject Line: Clear identification of the document as a Landlord Reference Request and the tenant name

3. Introduction: Brief explanation of the purpose of the letter and identification of the tenant

4. Tenant Details: Specific information about the tenant including rental period and property address

5. Information Request: Specific questions about the tenant's rental history, payment record, property maintenance, and general conduct

6. Data Privacy Statement: Reference to PDPO compliance and handling of personal information

7. Authorization: Tenant's consent for the release of information

8. Contact Information: Details for sending the reference response

9. Closing: Professional closing with signature block and contact details