Job Offer Refusal Letter Template for Hong Kong

The Job Offer Refusal Letter is a crucial business communication document used in the Hong Kong employment context when a candidate needs to formally decline a job offer. This document becomes necessary after a company has extended a formal job offer and the candidate has decided not to accept the position. The letter serves multiple purposes: it provides clear documentation of the candidate's decision, maintains professional relationships, and ensures proper closure of the recruitment process. In Hong Kong's business environment, where professional courtesy and clear communication are highly valued, this document should be drafted with appropriate formality and respect, while adhering to local business etiquette and relevant ordinances, particularly the Personal Data (Privacy) Ordinance for handling any personal information included in the communication.

1. Letter Header: Company letterhead, date, and recipient's contact information

2. Salutation: Professional greeting addressing the candidate by name

3. Acknowledgment: Thank the candidate for their time and interest in the position

4. Decision Statement: Clear and direct statement about not proceeding with the job offer

5. Professional Closing: Courteous conclusion with good wishes for their future endeavors

6. Signature Block: Sender's name, title, and company information