Framework Agreement Procurement Template for Hong Kong

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Key Requirements PROMPT example:

Framework Agreement Procurement

"I need a Framework Agreement Procurement contract under Hong Kong law for a technology hardware supplier relationship, where we'll be the primary buyer with rights to extend the agreement to our subsidiaries in Asia, with an initial term starting January 2025."

Document background
The Framework Agreement Procurement contract serves as a master agreement establishing the legal and commercial foundation for recurring procurement activities. This document is particularly valuable for organizations in Hong Kong seeking to streamline their procurement processes while maintaining compliance with local regulations. It is commonly used when parties anticipate multiple transactions over time and want to avoid negotiating separate contracts for each purchase. The agreement typically includes detailed provisions for ordering procedures, pricing mechanisms, quality standards, and performance requirements, while incorporating specific considerations under Hong Kong law. It's designed to provide flexibility while ensuring consistency in commercial terms, making it especially useful for large-scale procurement operations or organizations with regular purchasing needs. The document can be customized to accommodate various industry-specific requirements while maintaining its core procurement framework structure.
Suggested Sections

1. Parties: Identification of the contracting parties - typically the framework provider/supplier and the purchasing entity

2. Background: Context of the agreement, including the purpose of establishing the framework and general procurement intentions

3. Definitions and Interpretation: Definitions of key terms used throughout the agreement and rules of interpretation

4. Framework Structure: Explanation of how the framework operates, including ordering procedures and commitment levels

5. Duration and Extension: Term of the framework agreement and any extension options

6. Ordering Process: Detailed procedures for placing orders under the framework, including quotation requirements and acceptance processes

7. Pricing and Payment: Pricing mechanism, payment terms, and procedures for price adjustments

8. Quality and Performance Standards: Required quality levels, performance metrics, and monitoring procedures

9. Supply and Delivery Terms: Terms governing the supply and delivery of goods/services under the framework

10. Warranties and Representations: Standard warranties regarding capacity, authority, and quality

11. Liability and Indemnities: Allocation of risks and responsibilities between parties

12. Confidentiality: Protection of confidential information exchanged under the framework

13. Force Majeure: Provisions for handling events beyond reasonable control

14. Termination: Grounds and procedures for termination of the framework or individual orders

15. Governing Law and Jurisdiction: Specification of Hong Kong law as governing law and jurisdiction for disputes

Optional Sections

1. Exclusivity: Terms regarding whether the framework is exclusive or if parties can procure/supply outside the framework

2. Volume Commitments: Minimum or maximum volume commitments, if applicable

3. Technology and Systems Integration: For frameworks involving technology or system implementations

4. Intellectual Property Rights: When the procurement involves IP-sensitive materials or development work

5. Data Protection: Required when personal data processing is involved in the procurement

6. Environmental Compliance: For frameworks with specific environmental or sustainability requirements

7. Anti-Corruption Compliance: Detailed anti-corruption provisions for high-risk or public sector procurement

8. Insurance Requirements: Specific insurance requirements beyond standard coverage

9. Change Control: Formal procedures for managing changes to the framework terms or specifications

10. Business Continuity: For critical supply arrangements requiring continuity planning

Suggested Schedules

1. Schedule 1 - Goods/Services Specification: Detailed specifications of goods/services covered under the framework

2. Schedule 2 - Pricing Schedule: Detailed pricing structure, including any volume discounts or pricing mechanisms

3. Schedule 3 - Service Levels: Detailed service level requirements and measurement metrics

4. Schedule 4 - Ordering Procedure: Step-by-step ordering process including forms and timeframes

5. Schedule 5 - Key Personnel: List of key personnel from both parties responsible for framework management

6. Schedule 6 - Form of Order: Template order form for use under the framework

7. Schedule 7 - Framework Management: Procedures for managing the framework, including review meetings and reporting

8. Schedule 8 - Change Control Procedure: Detailed process for implementing changes to the framework or specifications

9. Appendix A - Contact Details: Contact information for key personnel and authorized representatives

10. Appendix B - Compliance Requirements: Specific compliance requirements and certifications required

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions
Clauses
Relevant Industries

Manufacturing

Retail

Technology

Healthcare

Construction

Financial Services

Telecommunications

Energy and Utilities

Professional Services

Education

Government and Public Sector

Logistics and Supply Chain

Consumer Goods

Industrial Products

Relevant Teams

Legal

Procurement

Supply Chain

Finance

Operations

Compliance

Risk Management

Quality Assurance

Commercial

Vendor Management

Strategic Sourcing

Contract Administration

Relevant Roles

Procurement Manager

Supply Chain Director

Commercial Director

Legal Counsel

Contract Manager

Chief Procurement Officer

Purchasing Manager

Vendor Relations Manager

Operations Director

Finance Manager

Compliance Officer

Category Manager

Strategic Sourcing Manager

Supply Chain Analyst

Quality Assurance Manager

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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