Acceptance Certificate Template for Hong Kong

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Key Requirements PROMPT example:

Acceptance Certificate

"I need an Acceptance Certificate for a software implementation project completed by TechCorp Limited for our Hong Kong office, with conditional acceptance pending resolution of minor bugs by March 15, 2025, and including a warranty commencement clause."

Document background
An Acceptance Certificate is a crucial document used in commercial transactions governed by Hong Kong law to formally document the receiving party's acceptance of delivered goods, services, or completed works. The certificate serves multiple purposes: it confirms that the deliverables meet specified requirements, marks the formal completion of delivery obligations, often triggers payment obligations or warranty periods, and provides documentary evidence of acceptance that can be relied upon in future. The document typically includes details of what is being accepted, any conditions or reservations, and relevant dates. Under Hong Kong law, this certificate forms an important part of the contractual documentation and can be crucial in determining when risk and responsibility transfer between parties, making it particularly important in commercial transactions where formal acceptance needs to be documented.
Suggested Sections

1. Certificate Date and Reference: Specific date of acceptance and any relevant reference numbers

2. Project/Contract Reference: Reference to the main contract or project under which the acceptance is being made

3. Parties Identification: Clear identification of the accepting party and the delivering party

4. Subject Matter: Clear description of what is being accepted (goods, services, works, or deliverables)

5. Confirmation of Inspection: Statement confirming that the subject matter has been inspected or reviewed

6. Acceptance Statement: Formal statement of acceptance, confirming compliance with requirements

7. Authorized Signatory: Signature block with details of the authorized person making the acceptance

Optional Sections

1. Outstanding Items: List of minor items still pending completion or resolution, used when acceptance is given with minor reservations

2. Conditions: Any conditions attached to the acceptance, used when acceptance is conditional

3. Warranty Start Date: Confirmation of warranty commencement date, used when acceptance triggers warranty periods

4. Performance Metrics: Specific performance or quality metrics achieved, used for performance-based contracts

5. Payment Trigger: Statement confirming payment obligations, used when acceptance triggers payment milestones

Suggested Schedules

1. Inspection Results: Detailed results of any inspections or tests performed

2. Deficiency List: List of any minor deficiencies that don't prevent acceptance but require resolution

3. Completion Checklist: Checklist confirming all required elements have been delivered/completed

4. Supporting Documentation: Any relevant certificates, test results, or other supporting documents

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries

Construction

Information Technology

Manufacturing

Engineering

Professional Services

Telecommunications

Infrastructure

Real Estate Development

Energy

Healthcare

Financial Services

Transport and Logistics

Relevant Teams

Legal

Operations

Project Management

Quality Assurance

Procurement

Technical Operations

Delivery

Contract Administration

Compliance

Finance

Relevant Roles

Project Manager

Contract Manager

Quality Assurance Manager

Operations Director

Technical Director

Chief Operating Officer

Procurement Manager

Site Supervisor

Facility Manager

IT Service Delivery Manager

Construction Manager

Development Manager

Supply Chain Manager

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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