Tenant Placement Agreement Template for England and Wales

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Key Requirements PROMPT example:

Tenant Placement Agreement

"I need a Tenant Placement Agreement for my two-bedroom apartment in Manchester, with specific provisions for international student tenants and an emphasis on rigorous reference checking procedures, to be effective from March 2025."

Document background
The Tenant Placement Agreement serves as the foundation for the professional relationship between letting agents and property owners in England and Wales. This document is essential when a landlord wishes to engage a letting agent's services to find suitable tenants for their property. The agreement details the scope of services, fee structures, and respective obligations while ensuring compliance with current legislation including the Tenant Fees Act 2019, Housing Acts, and data protection requirements. It provides clarity on the tenant finding process, marketing strategies, and the handling of necessary checks and documentation.
Suggested Sections

1. Parties: Identification of the letting agent, landlord, and scope of services

2. Background: Context of the agreement and general purpose

3. Definitions: Key terms used throughout the agreement

4. Services: Detailed description of tenant finding and placement services

5. Fees: Fee structure and payment terms

6. Agent Obligations: Core responsibilities of the letting agent

7. Landlord Obligations: Core responsibilities of the landlord

8. Term and Termination: Duration and termination provisions

Optional Sections

1. Additional Services: Optional extra services like inventory or rent collection - use when offering supplementary services beyond basic tenant placement

2. Marketing Strategy: Specific marketing approaches and channels - use when detailed marketing plans are required

3. Renewal Terms: Provisions for tenant renewals - use when offering ongoing services beyond initial placement

Suggested Schedules

1. Schedule of Fees: Detailed breakdown of all fees and charges

2. Property Details: Specific information about the property being marketed

3. Marketing Specification: Detailed marketing plan and requirements

4. Required Documentation Checklist: List of necessary documents and certificates

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries
Relevant Teams
Relevant Roles
Industries

Housing Act 1988: Primary legislation governing residential tenancies in England and Wales, including assured and assured shorthold tenancies

Housing Act 2004: Legislation covering housing conditions, HMO licensing, and housing health and safety rating system (HHSRS)

Landlord and Tenant Act 1985: Fundamental legislation setting out landlords' obligations regarding property maintenance and repairs

Consumer Rights Act 2015: Legislation governing fairness of terms in consumer contracts, including requirements for transparency in letting agent fees

Tenant Fees Act 2019: Law prohibiting most letting fees and capping tenancy deposits for assured shorthold tenancies

Data Protection Act 2018: UK's implementation of GDPR, governing how personal data must be handled and processed

Tenant Fees Act 2019 Regulations: Secondary legislation detailing the implementation of the Tenant Fees Act, including permitted and prohibited fees

Right to Rent Legislation: Part of Immigration Act 2014 requiring landlords to check immigration status of tenants

Client Money Protection Schemes: Regulations requiring letting agents to protect clients' money through approved schemes

Property Ombudsman Scheme: Regulatory requirements for membership in a government-approved property redress scheme

Energy Performance Regulations: Requirements for Energy Performance Certificates (EPCs) and minimum energy efficiency standards

Permitted Fees Requirements: Legal framework defining what fees can and cannot be charged to tenants

Required Checks Framework: Compilation of mandatory checks including Right to Rent, references, and credit checks

Data Protection Requirements: Specific privacy and data handling requirements for letting agents and landlords

Professional Indemnity Requirements: Insurance and professional standards requirements for letting agents

Deposit Protection Requirements: Legal requirements for protecting tenancy deposits in government-approved schemes

Agency Obligations: Legal duties and responsibilities of letting agents under various legislation

Landlord Obligations: Statutory responsibilities and duties of landlords under housing legislation

Complaints Procedures: Required procedures for handling tenant complaints and disputes

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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