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Special Event Agreement
"I need a Special Event Agreement for a corporate technology conference at the Birmingham Exhibition Centre on March 15, 2025, with capacity for 500 attendees, including provisions for catering, AV equipment, and multiple breakout rooms."
1. Parties: Identification and details of contracting parties
2. Background: Context and purpose of the agreement
3. Definitions: Key terms used throughout the agreement
4. Event Details: Specific information about date, time, venue, and nature of event
5. Payment Terms: Fees, payment schedule, and financial obligations
6. Cancellation Rights: Terms for cancellation by either party
7. Insurance Requirements: Mandatory insurance coverage specifications
1. Catering Provisions: Terms and conditions related to food and beverage services, including health and safety requirements
2. Entertainment Provisions: Terms related to performers, entertainment licenses, and performance requirements
3. Technical Requirements: Specifications for audio-visual equipment, lighting, and other technical needs
4. Security Arrangements: Requirements for security personnel, access control, and emergency procedures
1. Schedule 1 - Venue Layout: Floor plans and setup arrangements for the event
2. Schedule 2 - Equipment List: Detailed inventory of equipment to be provided by each party
3. Schedule 3 - Insurance Certificates: Required insurance documentation and coverage details
4. Schedule 4 - Risk Assessment: Health and safety risk assessment and mitigation measures
5. Schedule 5 - Service Level Agreement: Detailed service specifications, standards, and performance metrics
Authors
Applicable Laws
Booking Fee
Business Day
Cancellation Fee
Commencement Date
Confidential Information
Deposit
Event
Event Date
Event Services
Event Space
Event Staff
Force Majeure Event
Guest
Health and Safety Requirements
Insurance Requirements
Intellectual Property Rights
Licence Requirements
Maximum Capacity
Payment Schedule
Premises
Required Permits
Risk Assessment
Service Providers
Set-up Time
Supplier
Technical Equipment
Term
Territory
Total Fee
VAT
Venue
Venue Rules
Working Hours
Venue Access and Use
Payment Terms
Deposit and Fees
Cancellation Rights
Force Majeure
Insurance Requirements
Health and Safety
Licensing and Permits
Catering and Refreshments
Technical Requirements
Set-up and Breakdown
Security Arrangements
Liability and Indemnification
Confidentiality
Intellectual Property
Data Protection
Noise Control
Capacity Limits
Emergency Procedures
Risk Assessment
Staff and Personnel
Equipment and Facilities
Marketing and Promotion
Third-Party Suppliers
Governing Law
Dispute Resolution
Amendment and Variation
Assignment and Subcontracting
Notices
Entire Agreement
Severability
Waiver
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