Event Licence Agreement Template for England and Wales

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Key Requirements PROMPT example:

Event Licence Agreement

"I need an Event Licence Agreement for a three-day music festival at Riverside Park in July 2025, which will include alcohol sales, food vendors, and overnight camping for up to 5,000 attendees."

Document background
The Event Licence Agreement is a crucial document used when temporary access to a venue or space is required for hosting an event. Under English and Welsh law, this agreement provides a framework for managing the relationship between venue owners and event organizers, ensuring clear understanding of responsibilities, liabilities, and operational requirements. It addresses key aspects such as venue access, permitted activities, duration, fees, insurance, and compliance with relevant regulations. The agreement is essential for protecting both parties' interests while ensuring safe and compliant event execution.
Suggested Sections

1. Parties: Details of the licensor and licensee

2. Background: Context of the agreement and brief description of the event

3. Definitions: Key terms used throughout the agreement

4. Grant of Licence: Specific terms of the licence being granted

5. Permitted Use: Detailed description of how the venue/space can be used

6. Licence Period: Duration of the licence including set-up and break-down times

7. Licence Fee: Payment terms and schedule

8. Licensee Obligations: Core responsibilities of the licensee

9. Licensor Obligations: Core responsibilities of the licensor

Optional Sections

1. Alcohol Licensing: Additional provisions for events where alcohol will be served, including licensing requirements and responsibilities

2. Security Provisions: Specific security requirements and responsibilities for large events or those requiring enhanced security measures

3. Catering Provisions: Requirements and responsibilities related to food service and preparation at the event

4. Noise Management: Specific provisions for noise control and management, particularly relevant for music events or events with amplified sound

Suggested Schedules

1. Schedule 1 - Venue Plan: Detailed plan of the licensed area

2. Schedule 2 - Equipment List: List of equipment provided by licensor or permitted to be brought by licensee

3. Schedule 3 - Event Schedule: Detailed timeline including set-up and break-down times

4. Schedule 4 - Insurance Requirements: Specific insurance coverage requirements

5. Appendix A - Health and Safety Requirements: Specific health and safety procedures and requirements

6. Appendix B - Technical Specifications: Technical requirements and specifications for the event

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Clauses
Industries

Law of Property Act 1925: Primary legislation governing property rights and interests, crucial for distinguishing between licenses and leases in event venue arrangements

Occupiers' Liability Acts 1957 and 1984: Establishes duty of care obligations to both lawful visitors and trespassers at the event venue, defining safety responsibilities

Health and Safety at Work Act 1974: Sets out safety requirements for public events and employer obligations regarding event staff and attendee safety

Licensing Act 2003: Covers entertainment licenses, alcohol licensing, and music licensing requirements for public events

Private Security Industry Act 2001: Regulates security personnel and door supervisor requirements for events requiring crowd management

Town and Country Planning Act 1990: Governs temporary event notices and any necessary planning permissions for event venues

Unfair Contract Terms Act 1977: Controls limitations on liability exclusions and ensures reasonableness of contract terms in the license agreement

Consumer Rights Act 2015: Ensures fairness of terms and consumer protection for events involving public attendance

Data Protection Act 2018: Regulates the handling of attendee personal data and marketing permissions in compliance with UK GDPR

Equality Act 2010: Mandates accessibility requirements and non-discrimination provisions for public events

Environmental Protection Act 1990: Controls noise levels and waste management requirements for events

Fire Safety Order 2005: Specifies fire safety requirements and emergency evacuation procedures for event venues

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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