Letter Of Authority To Sign On Behalf Of Company Template for England and Wales

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Key Requirements PROMPT example:

Letter Of Authority To Sign On Behalf Of Company

"I need a Letter Of Authority To Sign On Behalf Of Company authorizing our Regional Sales Manager to execute sales contracts up to £50,000 in value, effective from 1 March 2025 until 31 December 2025, for our UK operations."

Document background
A Letter Of Authority To Sign On Behalf Of Company is essential for businesses operating in England and Wales that need to delegate signing authority to specific individuals. This document is commonly used when directors cannot always be present for signing documents, or when specific employees need ongoing authority to execute certain types of agreements. It includes detailed information about the scope of authority, any limitations, the duration of the authorization, and the specific powers being granted. The document helps protect both the company and the authorized individual by clearly defining the parameters of the authority granted.
Suggested Sections

1. Letter Header: Company letterhead, date, reference number and addressee details

2. Authorized Individual Details: Full name, position, and contact details of person being authorized to act on behalf of the company

3. Scope of Authority: Clear description of specific powers being granted, including any limitations or restrictions

4. Duration of Authority: Time period for which the authority is valid, including start and end dates if applicable

5. Company Details: Full legal name of the company, registration number, registered address and other corporate details

6. Execution Block: Signature blocks for company director(s) or authorized officers granting the authority

Optional Sections

1. Specific Transaction Details: Used when authority is being granted for a specific transaction or project only

2. Substitute Authority Clause: Section specifying whether the authorized person can delegate their authority to others

3. Reporting Requirements: Details of any obligations to report actions taken under the authority

4. Revocation Clause: Specific conditions under which the authority may be revoked before the end date

5. Indemnification: Terms regarding company's indemnification of the authorized individual for actions taken under the authority

Suggested Schedules

1. Board Resolution: Copy of board resolution approving the grant of authority

2. Specimen Signature: Sample signature of the authorized individual for verification purposes

3. ID Documents: Copies of authorized individual's identification documents

4. Schedule of Specific Powers: Detailed list of specific actions or transactions the individual is authorized to undertake

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries
Relevant Teams
Relevant Roles
Industries

Companies Act 2006: Primary legislation governing company operations, including sections on director powers, document execution (Section 44), authority delegation, and company secretary powers

Agency Law: Common law principles governing agent-principal relationships, including scope of authority (actual, implied, and apparent authority) and fiduciary duties of agents

Power of Attorney Act 1971: Legislation primarily focused on individual powers of attorney, with some principles applicable to corporate authorization

Law of Property (Miscellaneous Provisions) Act 1989: Legislation governing property-related transactions and deed executions, relevant when the authority involves property matters

Electronic Communications Act 2000: Legislation governing the use and validity of electronic signatures in legal documents

GDPR and Data Protection Act 2018: Data protection legislation relevant for handling personal information of authorized individuals in the documentation

Corporate Governance Framework: Internal company documentation including Articles of Association, board resolutions, and governance policies that may affect delegation of authority

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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