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Letter Request For Authority To Purchase Vehicle
"I need to draft a Letter Request For Authority To Purchase Vehicle for my marketing department to acquire a new delivery van, with a budget of £45,000, requiring approval from both the Finance Director and CEO as it exceeds our standard authorization threshold."
1. Sender Details: Full name, position, department, and contact information
2. Recipient Details: Name, position, and department of authority figure
3. Vehicle Specifications: Detailed description of proposed vehicle including make, model, year
4. Business Justification: Explanation of need for vehicle purchase
5. Cost Details: Purchase price and associated costs
6. Request Statement: Clear statement of authorization request
1. Alternative Options Considered: Used when multiple vehicle options were evaluated
2. Budget Impact: Include when purchase affects departmental budget significantly
3. Environmental Impact: Include when environmental considerations are relevant
4. Financing Options: Include when purchase requires financing
1. Vehicle Quotation: Official quote from dealer or seller
2. Vehicle Specifications Sheet: Detailed technical specifications
3. Cost-Benefit Analysis: If required by organization policy
4. Budget Approval Form: Internal form for budget authorization
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