Driving Authorisation Letter Template for England and Wales

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Key Requirements PROMPT example:

Driving Authorisation Letter

"I need a Driving Authorisation Letter for my employee John Smith to drive our company's fleet vehicles from March 2025 to December 2025, including authorization for international travel within the EU."

Document background
The Driving Authorisation Letter is a essential legal document used when one party needs to grant another party permission to operate their vehicle. This document, governed by England and Wales law, provides clear written evidence of authorization and helps prevent misunderstandings or disputes regarding vehicle use. It typically includes specific details about the vehicle, the authorized driver, duration of use, and any restrictions or conditions. The letter is particularly important for insurance purposes and compliance with road traffic regulations, helping protect both the vehicle owner and the authorized driver from potential legal issues.
Suggested Sections

1. Author Details: Full name, address, and contact details of the person giving authorization

2. Driver Details: Full name, driving licence number, and contact details of the authorized driver

3. Vehicle Details: Make, model, registration number, and other identifying details of the vehicle

4. Authorization Scope: Specific permissions being granted and any limitations on use

5. Duration: Time period for which the authorization is valid, including start and end dates

Optional Sections

1. Insurance Details: Details of insurance coverage, policy numbers, and specific arrangements

2. International Authorization: Additional permissions and requirements for international driving

3. Business Use Details: Company-specific authorizations, limitations, and business purpose details

Suggested Schedules

1. Schedule 1 - Driver's Licence Copy: Photocopy or scan of the authorized driver's licence

2. Schedule 2 - Insurance Certificate: Copy of relevant insurance documentation showing coverage details

3. Schedule 3 - Vehicle Registration: Copy of vehicle registration document or V5C

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Industries

Road Traffic Act 1988: Primary legislation establishing the fundamental legal framework for driving in the UK, including legal driving requirements and mandatory insurance provisions

Motor Vehicles (Driving Licences) Regulations 1999: Detailed regulations specifying categories of driving licences and legal requirements for driving different vehicle types

Insurance Requirements Framework: Comprises Road Traffic Act 1988 (Section 143), Continuous Insurance Enforcement rules, and Motor Insurance Bureau requirements for vehicle insurance

Data Protection Act 2018 and UK GDPR: Legislation governing the handling of personal information and privacy considerations in documentation

Power of Attorney Act 1971: Legal framework for delegation of authority, relevant if the driving authorization involves delegation of legal powers

Vehicle-Specific Regulations: Specific regulations pertaining to particular vehicle types and their operation requirements

Business Use Policies: Company-specific policies and requirements if the authorization is for business vehicle use

International Driving Regulations: Regulations concerning international driving permissions and cross-border authorization requirements

Age and Licensing Requirements: Specific provisions regarding age restrictions and licensing requirements for different vehicle categories

Authorization Duration Rules: Legal framework governing the permissible duration and terms of driving authorizations

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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