Intercompany Shared Services Agreement Template for England and Wales

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Key Requirements PROMPT example:

Intercompany Shared Services Agreement

"I need an Intercompany Shared Services Agreement to formalize the provision of HR and IT support services from our UK parent company to three subsidiary companies, with service commencement planned for March 2025 and specific KPIs for each service type."

Document background

The Intercompany Shared Services Agreement is essential for corporate groups operating in England and Wales seeking to formalize their internal service arrangements. This document is typically used when companies within a group want to centralize certain functions for efficiency and cost-effectiveness. It addresses key aspects including service definitions, performance metrics, pricing mechanisms, and regulatory compliance requirements. The agreement is particularly important for transfer pricing purposes and ensuring clear accountability in service delivery between group entities. It helps demonstrate to tax authorities and regulators that services are provided on arm's length terms and supports good corporate governance.

Suggested Sections

1. Parties: Identification and details of the service provider and recipient companies

2. Background: Context of the agreement and relationship between the parties

3. Definitions: Key terms used throughout the agreement

4. Services: Detailed description of services to be provided, including scope, delivery methods, and standards

5. Service Levels: Performance standards, metrics, and measurement methodology

6. Charges and Payment: Pricing structure, payment terms, invoicing arrangements, and cost allocation principles

7. Term and Termination: Duration of agreement, renewal provisions, and termination rights

8. Confidentiality: Protection of confidential information and trade secrets

9. Data Protection: Compliance with UK GDPR and data protection requirements

10. Intellectual Property: Ownership and licensing of IP rights

11. Liability and Indemnities: Allocation of risks and responsibilities between parties

12. General Provisions: Standard boilerplate clauses including governing law, notices, and assignment

Optional Sections

1. Change Control: Process for managing changes to services or agreement terms - used for complex service arrangements

2. Business Continuity: Disaster recovery and business continuity provisions - essential for critical services

3. TUPE: Employee transfer provisions and protections - required when services involve staff transfers

4. Regulatory Compliance: Industry-specific regulatory requirements - needed for regulated sectors

5. Group Company Rights: Rights of group companies to receive or provide services - useful for large corporate groups

Suggested Schedules

1. Service Description Schedule: Detailed specifications of each service to be provided

2. Charges Schedule: Detailed pricing structure, rates, and calculation methodologies

3. Service Levels Schedule: Detailed performance metrics, KPIs, and measurement criteria

4. Data Processing Schedule: Details of data processing activities and compliance requirements

5. Key Personnel Schedule: List of key staff members involved in service delivery and management

6. Transfer Pricing Schedule: Documentation supporting arm's length pricing for tax purposes

7. Exit Plan: Procedures and requirements for service transition upon termination

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Relevant Industries

Relevant Teams

Relevant Roles

Industries

Companies Act 2006: Primary source of company law in the UK, governing company formation, management, administration and fundamental corporate regulations

Contract Law (Common Law): Fundamental principles governing contract formation, performance, and remedies under English common law

Law of Agency: Legal principles governing relationships where one party acts on behalf of another, particularly relevant for intercompany arrangements

Employment Rights Act 1996: Core employment legislation protecting workers' rights and defining employer obligations

TUPE Regulations 2006: Transfer of Undertakings (Protection of Employment) Regulations protecting employees' rights when business activities transfer between companies

Working Time Regulations 1998: Legislation governing maximum working hours, rest breaks, and holiday entitlements

National Minimum Wage Act 1998: Legislation ensuring workers receive minimum wage requirements

UK GDPR: Post-Brexit data protection regulation governing the processing of personal data in the UK

Data Protection Act 2018: UK's implementation of data protection standards, working alongside UK GDPR

PECR: Privacy and Electronic Communications Regulations governing electronic communications and marketing

Corporation Tax Act 2009: Legislation governing corporate taxation, including treatment of intercompany transactions

Value Added Tax Act 1994: Legislation governing VAT treatment, including for intercompany supplies

Transfer Pricing Regulations: Rules ensuring fair pricing of transactions between connected companies

Competition Act 1998: Legislation preventing anti-competitive practices and abuse of market dominance

Enterprise Act 2002: Framework for merger control and market investigations

Copyright, Designs and Patents Act 1988: Protection of intellectual property rights including copyright, designs, and patents

Trade Marks Act 1994: Protection and registration of trademarks and related intellectual property

Health and Safety at Work Act 1974: Primary legislation ensuring workplace health and safety standards

Environmental Protection Act 1990: Framework for environmental protection and waste management obligations

Financial Services and Markets Act 2000: Regulation of financial services industry and markets, if applicable to the shared services

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Let's create your Intercompany Shared Services Agreement

Authors

Alex Denne

Find the exact document you need

Intercompany Recharge Agreement

Intercompany Employee Lease Agreement

Inter Company Services Agreement

Master Intercompany Agreement

Intercompany Employee Transfer Agreement

Intercompany Shared Services Agreement

Intercompany Credit Agreement

Intercompany Lease Agreement

Intercompany Cost Plus Agreement

Intercompany Assignment Agreement

Intercompany Cost Sharing Agreement

Intercompany Subordination Agreement

Intercompany Settlement Agreement

Intercompany Asset Transfer Agreement

Download our whitepaper on the future of AI in Legal

Genie’s Security Promise

Your documents are private:

Your documents are protected:

Organizational security

Innovation in privacy:

Want to know more?

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