Food Supplier Agreement Template for England and Wales

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Key Requirements PROMPT example:

Food Supplier Agreement

"I need a Food Supplier Agreement for my restaurant chain to engage with a local organic produce supplier, including strict quality control measures and next-day delivery requirements, with the contract starting March 2025."

Document background

The Food Supplier Agreement is essential for businesses engaged in the supply and purchase of food products within England and Wales. This document is particularly crucial when establishing long-term supply relationships and ensuring compliance with strict food safety regulations. The agreement typically covers quality standards, delivery terms, pricing mechanisms, and food safety protocols, while incorporating requirements from relevant legislation such as the Food Safety Act 1990 and General Food Law Regulation. It's designed to protect both parties while ensuring safe and efficient food supply operations.

Suggested Sections

1. Parties: Details of the supplier and buyer, including registered addresses and company numbers

2. Background: Context of the agreement and brief description of the business relationship

3. Definitions: Key terms used throughout the agreement including regulatory references to Food Safety Act 1990, Food Safety and Hygiene Regulations, and other applicable laws

4. Supply Obligations: Core obligations of the supplier including quality, quantity, and delivery requirements in compliance with food safety regulations

5. Food Safety and Standards: Compliance requirements with food safety regulations, quality standards, and specific requirements under Food Safety Act 1990 and related regulations

6. Ordering Process: Procedures for placing and fulfilling orders, including temperature control requirements during transportation

7. Pricing and Payment: Price terms, payment schedule, and invoicing requirements

8. Term and Termination: Duration of agreement and termination provisions

Optional Sections

1. Exclusivity: Terms of exclusive supply arrangement and territorial restrictions

2. Volume Commitments: Minimum order quantities and related terms including storage requirements

3. Marketing and Branding: Use of trademarks, marketing materials, and compliance with food labeling regulations

4. Insurance Requirements: Specific insurance coverage requirements for food safety and product liability

Suggested Schedules

1. Schedule 1 - Products and Specifications: Detailed list of products and their specifications including allergen information

2. Schedule 2 - Pricing Schedule: Detailed pricing information and volume discounts

3. Schedule 3 - Quality Standards: Specific quality requirements, testing procedures, and food safety standards

4. Schedule 4 - Delivery Requirements: Detailed delivery specifications including temperature control procedures

5. Appendix A - Food Safety Certificates: Copies of relevant food safety certifications and compliance documentation

6. Appendix B - Insurance Certificates: Copies of required insurance documentation

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

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Relevant Industries

Relevant Teams

Relevant Roles

Industries

Food Safety Act 1990: Primary legislation governing food safety and consumer protection in relation to food products in England and Wales

Food Safety and Hygiene (England) Regulations 2013: Detailed regulations covering food hygiene requirements, implementation of EU hygiene regulations, and enforcement provisions

General Food Law Regulation (EC) 178/2002: Retained EU law establishing general principles and requirements of food law, including traceability requirements and food safety procedures

Food Information Regulations 2014: Regulations governing food labelling, presentation, and advertising, including allergen information requirements

Consumer Rights Act 2015: Key legislation covering consumer rights, including quality of goods, fitness for purpose, and remedies for breach

Consumer Protection from Unfair Trading Regulations 2008: Regulations protecting consumers from unfair commercial practices, misleading actions or omissions

Sale of Goods Act 1979: Fundamental legislation governing contracts for the sale of goods, including implied terms about quality and fitness

Supply of Goods and Services Act 1982: Legislation covering contracts that involve both goods and services, including implied terms

Health and Safety at Work Act 1974: Primary legislation for workplace health and safety, including food handling and preparation environments

Food Hygiene (England) Regulations 2006: Specific regulations governing food hygiene practices and requirements in food businesses

Weights and Measures Act 1985: Legislation ensuring accuracy and consistency in quantity measurements for food products

Trade Descriptions Act 1968: Law preventing false or misleading descriptions of goods and services

Food Safety (Temperature Control) Regulations 1995: Specific requirements for temperature control in storage and transportation of food products

Quick-frozen Foodstuffs (England) Regulations 2007: Specific regulations governing the production, storage, and handling of frozen foods

Organic Products Regulations 2009: Regulations governing the production, labelling, and trading of organic food products

Food Information (Amendment) (England) Regulations 2019: Updated requirements for food information and labelling, including allergen labelling requirements

Environmental Protection Act 1990: Legislation covering environmental aspects of food business operations, including waste management

Packaging (Essential Requirements) Regulations 2015: Requirements for packaging design, manufacturing, and composition, including food packaging

UK GDPR: Data protection legislation governing the processing of personal data, relevant for customer and supplier information

Data Protection Act 2018: UK's implementation of data protection requirements, complementing UK GDPR

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Authors

Alex Denne

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