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Food Supplier Agreement

Food Supplier Agreement Template for New Zealand

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Key Requirements PROMPT example:

Food Supplier Agreement

"I need a Food Supplier Agreement for my artisanal cheese manufacturing business to supply to high-end restaurants in Auckland, with strict temperature control requirements and monthly minimum order commitments."

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Document background
The Food Supplier Agreement is a crucial commercial contract used in New Zealand to formalize the relationship between food suppliers and their customers. This agreement is essential when establishing ongoing supply arrangements for food products, whether for retail, hospitality, or institutional use. The document addresses key requirements under New Zealand law, including compliance with the Food Act 2014, Food Safety Standards, and relevant commercial regulations. It covers critical aspects such as product specifications, quality standards, delivery terms, pricing, and food safety protocols. The agreement is particularly important in the context of New Zealand's strict food safety regime and is designed to protect both suppliers and customers while ensuring regulatory compliance in the food supply chain.
Suggested Sections

1. Parties: Identification and details of the supplier and customer, including registered addresses and company details

2. Background: Context of the agreement, including the supplier's business nature and customer's requirements

3. Definitions: Defined terms used throughout the agreement, including technical and industry-specific terminology

4. Supply Obligations: Core obligations of the supplier, including product specifications, volumes, and delivery requirements

5. Food Safety and Compliance: Obligations regarding food safety standards, certifications, and compliance with New Zealand regulations

6. Quality Standards: Required quality standards, testing procedures, and acceptance criteria

7. Ordering and Delivery: Process for placing orders, delivery timeframes, and logistics requirements

8. Pricing and Payment: Pricing structure, payment terms, and invoicing procedures

9. Title and Risk: Transfer of ownership and risk in the goods

10. Warranties: Supplier warranties regarding food safety, quality, and compliance with regulations

11. Term and Termination: Duration of agreement and circumstances for termination

12. Liability and Insurance: Liability limitations and required insurance coverage

13. Confidentiality: Protection of confidential information and trade secrets

14. General Provisions: Standard legal clauses including governing law, dispute resolution, and notices

Optional Sections

1. Exclusive Supply: Used when the supplier is granted exclusive rights or customer commits to exclusive purchase arrangements

2. Minimum Purchase Commitments: Include when there are guaranteed minimum purchase volumes

3. Storage and Handling Requirements: Specific requirements for temperature-controlled or specialty food items

4. Marketing and Branding: Include when supplier must comply with customer's branding requirements or has marketing obligations

5. Product Development: Used when parties collaborate on new product development

6. Distribution Rights: Include when defining territorial or channel-specific distribution rights

7. Recall Procedures: Detailed procedures for product recalls when dealing with high-risk food items

8. Sustainability Requirements: Include when specific environmental or sustainability standards are required

9. Force Majeure: Detailed force majeure provisions for food industry-specific events

Suggested Schedules

1. Product Specifications: Detailed specifications for each food product, including ingredients, nutrition information, and packaging

2. Pricing Schedule: Detailed pricing for each product, including volume discounts and price review mechanisms

3. Quality Standards and Testing Procedures: Specific quality requirements and testing methodologies

4. Delivery Locations and Requirements: List of delivery locations and specific delivery requirements for each

5. Food Safety Program: Details of the required food safety program and compliance procedures

6. Service Levels: Specific service level requirements and KPIs

7. Insurance Requirements: Detailed insurance requirements and minimum coverage levels

8. Approved Subcontractors: List of approved subcontractors or third-party suppliers if applicable

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant legal definitions
Acceptance Criteria
Applicable Laws
Business Day
Commencement Date
Confidential Information
Contamination
Delivery Location
Delivery Schedule
Delivery Specifications
Food Safety Program
Food Standards Code
Force Majeure Event
Good Industry Practice
Goods
Hazard Analysis Critical Control Point (HACCP)
Initial Term
Intellectual Property Rights
Key Performance Indicators
Minimum Order Quantity
Order
Packaging Specifications
Product Recall
Product Specifications
Purchase Order
Quality Standards
Regulatory Authority
Related Companies
Safety Data Sheet
Services
Shelf Life
Storage Requirements
Supplier Personnel
Supply Period
Temperature Control Requirements
Term
Territory
Third Party Distributor
Transport Requirements
Unit Price
Warranties
Clauses
Supply Obligations
Food Safety Compliance
Quality Control
Ordering Process
Delivery Terms
Pricing and Payment
Product Specifications
Storage and Handling
Title and Risk
Warranties and Representations
Food Standards Compliance
Product Testing
Recall Procedures
Insurance Requirements
Liability and Indemnification
Confidentiality
Intellectual Property
Term and Termination
Force Majeure
Dispute Resolution
Regulatory Compliance
Audit Rights
Performance Standards
Packaging Requirements
Transportation Requirements
Health and Safety
Reporting Obligations
Environmental Compliance
Subcontracting
Assignment and Novation
Change Control
Notices
Governing Law
Entire Agreement
Severability
Relevant Industries

Food & Beverage

Hospitality

Retail

Manufacturing

Agriculture

Distribution & Logistics

Catering Services

Healthcare Food Services

Education Food Services

Food Processing

Relevant Teams

Procurement

Legal

Operations

Quality Assurance

Supply Chain

Food Safety

Compliance

Commercial

Risk Management

Kitchen Operations

Relevant Roles

Procurement Manager

Food Safety Manager

Supply Chain Director

Quality Assurance Manager

Operations Manager

Commercial Manager

Legal Counsel

Compliance Officer

Food Services Manager

Purchasing Manager

Contract Manager

Head Chef

Kitchen Manager

Food and Beverage Director

Risk Manager

Industries
Food Act 2014: Primary legislation governing food safety and suitability in New Zealand, including requirements for food business operations, safety programs, and compliance with food standards
Food Standards Code (Australia New Zealand Food Standards Code): Joint food standards system between Australia and New Zealand, setting requirements for food composition, labeling, and safety standards
Contract and Commercial Law Act 2017: Governs commercial contracts in New Zealand, including formation, enforcement, and remedies for breach of contract
Fair Trading Act 1986: Prohibits misleading and deceptive conduct in trade, ensuring fair business practices and consumer protection
Consumer Guarantees Act 1993: Sets out guarantees for the supply of goods and services, including quality and fitness for purpose requirements
Animal Products Act 1999: Relevant if dealing with meat, dairy, or other animal-derived products, ensuring safety and suitability of animal products
Weights and Measures Act 1987: Ensures accuracy in quantity measurements for trade purposes
Food Regulations 2015: Detailed regulations under the Food Act 2014, providing specific requirements for food businesses
Biosecurity Act 1993: Relevant for imported food products and management of biosecurity risks
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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