Employment Appointment Letter Template for England and Wales

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Key Requirements PROMPT example:

Employment Appointment Letter

"I need an Employment Appointment Letter for a senior software developer starting on March 1, 2025, with a hybrid working arrangement and special provisions for intellectual property rights as they'll be working on our core product."

Document background

An Employment Appointment Letter is a crucial document used when formally offering employment to a new hire or confirming changes to existing employment terms. Operating under English and Welsh law, it serves as both a welcome document and a legal record of the employment relationship. The letter must include all statutory requirements as per UK employment legislation, including but not limited to working hours, compensation, holiday entitlement, and notice periods. This document forms part of the employment contract and should be issued before or on the first day of employment.

Suggested Sections

1. Opening and Address: Formal letterhead, date, and recipient details

2. Job Details: Job title, department, and reporting relationship

3. Start Date: Commencement date of employment and any conditions precedent

4. Compensation: Salary, payment frequency, method of payment, and any variable compensation

5. Working Hours: Standard working hours, days, and flexibility arrangements

6. Holiday Entitlement: Annual leave allocation, public holidays, and booking procedures

7. Notice Period: Required notice period for termination by either party

8. Location: Primary workplace location and any mobility requirements

Optional Sections

1. Probationary Period: Duration and terms of initial probation period, including notice requirements during probation

2. Benefits Package: Additional benefits including healthcare, insurance, and other perks

3. Remote Working: Terms and conditions for remote work arrangements including equipment provisions

4. Bonus Scheme: Details of any discretionary or contractual bonus arrangements

5. Restrictive Covenants: Post-employment restrictions including non-compete and non-solicitation clauses

Suggested Schedules

1. Schedule 1 - Job Description: Detailed outline of role responsibilities, duties, and expectations

2. Schedule 2 - Employee Handbook: Reference to company policies, procedures, and workplace rules

3. Schedule 3 - Benefits Summary: Comprehensive breakdown of benefits package and eligibility criteria

4. Schedule 4 - IT and Communications Policy: Guidelines for use of company equipment and systems

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Annual Leave
Basic Salary
Company
Commencement Date
Confidential Information
Employment
Employee
Group Company
Intellectual Property Rights
Line Manager
Normal Working Hours
Notice Period
Place of Work
Probationary Period
Remuneration Package
Statutory Sick Pay
Working Day

Clauses

Relevant Industries

Relevant Teams

Relevant Roles

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Let's create your Employment Appointment Letter

Authors

Alex Denne

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