Cleaning Contract Template for England and Wales

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Key Requirements PROMPT example:

Cleaning Contract

"I need a Cleaning Contract for our office building in Manchester, covering daily cleaning services for a 50-person office, starting from March 2025, with specific requirements for COVID-19 sanitization and eco-friendly cleaning products."

Document background

A Cleaning Contract is essential when engaging professional cleaning services for commercial or residential properties. This agreement, governed by English and Welsh law, defines the scope of cleaning services, frequency of service delivery, quality standards, and payment terms. The contract ensures compliance with UK regulations including health and safety requirements, COSHH regulations, and environmental standards. It protects both service providers and clients by clearly defining responsibilities, liability limitations, and dispute resolution procedures. This document is particularly important for maintaining professional standards and ensuring clear communication between parties.

Suggested Sections

1. Parties: Details of the service provider and client, including registered addresses and company numbers

2. Background: Context of the agreement and brief description of the services required

3. Definitions: Key terms used throughout the agreement

4. Services: Detailed description of cleaning services to be provided, including frequency and standards

5. Term and Termination: Duration of the contract and circumstances for termination

6. Payment Terms: Fees, payment schedule, and invoicing arrangements

7. Health and Safety: Compliance with health and safety regulations and specific requirements

8. Insurance and Liability: Required insurance coverage and liability limitations

9. Staff and Training: Requirements for staff qualifications, training, and conduct

Optional Sections

1. Equipment and Materials: Details of who provides cleaning equipment and materials (use when there's specific arrangement about equipment provision)

2. Security Requirements: Special security measures or clearances required (use for sensitive locations or out-of-hours cleaning)

3. Environmental Standards: Specific environmental requirements or certifications (use when client has specific environmental policies)

4. Key Performance Indicators: Specific performance metrics and monitoring (use for larger contracts requiring formal performance measurement)

Suggested Schedules

1. Schedule 1 - Specification of Services: Detailed breakdown of cleaning tasks, frequencies, and standards

2. Schedule 2 - Pricing Schedule: Detailed breakdown of costs and charging structure

3. Schedule 3 - Service Levels: Performance standards and measurement criteria

4. Schedule 4 - Premises Details: List and details of locations to be cleaned

5. Appendix 1 - COSHH Assessments: Safety data sheets for cleaning products

6. Appendix 2 - Risk Assessments: Standard risk assessments for cleaning activities

7. Appendix 3 - Staff Training Records: Evidence of staff qualifications and training

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Relevant Industries

Commercial Office Space
Retail
Healthcare
Education
Industrial
Hospitality

Relevant Teams

Facilities Management
Operations
Procurement
Finance
Legal
Health and Safety

Relevant Roles

Facilities Manager
Operations Manager
Property Manager
Procurement Manager
Office Manager
Building Services Manager

Industries

Health and Safety at Work Act 1974: Primary legislation governing workplace safety, establishing fundamental health and safety principles for both employers and employees in cleaning operations

Control of Substances Hazardous to Health Regulations 2002 (COSHH): Regulations controlling exposure to hazardous substances, particularly relevant for handling cleaning chemicals and materials

Management of Health and Safety at Work Regulations 1999: Requirements for risk assessment, health and safety arrangements, and competent safety personnel

Workplace (Health, Safety and Welfare) Regulations 1992: Standards for workplace facilities and working environment conditions

Working Time Regulations 1998: Rules governing working hours, breaks, and holiday entitlements for cleaning staff

National Minimum Wage Act 1998: Legislation ensuring cleaning staff receive at least the minimum wage for their work

Employment Rights Act 1996: Core employment rights including contracts, unfair dismissal, and redundancy provisions

Equality Act 2010: Protection against discrimination and promotion of equality in the workplace

Environmental Protection Act 1990: Framework for waste management and environmental protection in cleaning operations

Water Industry Act 1991: Regulations regarding proper disposal of cleaning materials and wastewater

UK General Data Protection Regulation (UK GDPR): Requirements for handling personal data of employees and clients

Data Protection Act 2018: UK's implementation of data protection requirements, complementing UK GDPR

Supply of Goods and Services Act 1982: Legal framework for service contracts, including implied terms about quality of service

Unfair Contract Terms Act 1977: Restrictions on unfair terms in contracts and limitations on liability exclusions

Consumer Rights Act 2015: Consumer protection legislation relevant when providing cleaning services to individuals

Employers' Liability (Compulsory Insurance) Act 1969: Mandatory insurance requirements for employers to cover workplace injuries

Companies Act 2006: General company law framework affecting business operations and contracts

Business Names Act 1985: Requirements for business name registration and display

Modern Slavery Act 2015: Legislation preventing forced labor and human trafficking in business operations and supply chains

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Authors

Alex Denne

Find the exact document you need

Rental Lease

Cleaning Contract

Specialty Contract

Electrical Contract

Delivery Contract

Landscaping Contract

Works Contract

Plumbing Contract

Maintenance Contract

HVAC Maintenance Contract

Download our whitepaper on the future of AI in Legal

Genie’s Security Promise

Your documents are private:

Your documents are protected:

Organizational security

Innovation in privacy:

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