Termination Letter Due To Downsizing Template for Denmark

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Termination Letter Due To Downsizing

Document background
The Termination Letter Due To Downsizing is a critical document used when companies in Denmark need to reduce their workforce due to economic, organizational, or operational reasons. It must comply with Danish employment law, particularly the Funktionærloven and Masseafskedigelsesloven, which provide specific requirements for collective redundancies. The document serves as official written notification of employment termination, outlining the notice period, final salary calculations, benefit arrangements, and company property return procedures. It should be used when implementing organizational restructuring or workforce reduction, ensuring all legal obligations are met while maintaining professional communication. The letter must be carefully drafted to include all mandatory elements required by Danish law, including proper notice periods based on length of service and any applicable collective agreement provisions.
Suggested Sections

1. Employee Information: Full name, employee ID, position, and department of the affected employee

2. Termination Statement: Clear statement of termination due to downsizing, including the effective date

3. Notice Period: Specification of the notice period as per Danish law and employment contract

4. Reason for Termination: Brief explanation of the business circumstances leading to downsizing

5. Final Salary and Benefits: Details of final salary payment, including holiday pay, unused vacation, and any other outstanding benefits

6. Company Property: Instructions regarding return of company property and final working arrangements

7. Reference Offer: Offer to provide a reference letter or statement of employment

Optional Sections

1. Severance Package: Details of any additional severance pay or benefits beyond statutory requirements - include when offering extra compensation

2. Outplacement Support: Information about any career transition services offered - include when company provides such services

3. Garden Leave: Terms of garden leave if applicable - include when employee will not be required to work during notice period

4. Collective Agreement References: Specific references to applicable collective agreements - include when employee is covered by collective agreement

5. Non-Compete/Non-Solicitation: Reminder of any post-employment restrictions - include only if such agreements exist

6. Pension and Insurance: Special arrangements regarding pension and insurance continuation - include when offering extended coverage

Suggested Schedules

1. Calculation of Final Payment: Detailed breakdown of final salary, holiday pay, and other benefits

2. Handover Document Template: Template for documenting handover of work responsibilities

3. Information Package: Details about unemployment insurance, pension options, and other relevant information for terminated employees

4. Company Property Checklist: List of company items to be returned before last day

5. Rights Information Sheet: Summary of employee rights under Danish law regarding collective redundancy

Authors

Relevant Industries
Relevant Teams
Relevant Roles
Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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