Employment Termination Verification Letter Template for Denmark

The Employment Termination Verification Letter is a crucial document in Danish employment relations that serves as official documentation of the end of an employment relationship. This document is typically issued following a termination decision, whether through resignation, dismissal, or mutual agreement, and must comply with Danish employment law requirements, particularly the Danish Salaried Employees Act (Funktionærloven) and data protection regulations. The letter includes essential information such as employment duration, position held, termination date, and nature of separation. It serves multiple purposes, including providing proof for unemployment benefits, future employment verification, and legal documentation. The document should be carefully drafted to ensure all necessary information is included while maintaining professionalism and legal compliance. In Denmark, this type of documentation is particularly important due to the structured nature of employment relationships and the strong emphasis on proper documentation in employment matters.

1. Company Letterhead and Date: Official company letterhead with full legal entity name, address, and current date

2. Employee Information: Full name, address, and employee ID (if applicable) of the terminated employee

3. Employment Details: Position held, department, start date, and last day of employment

4. Termination Confirmation: Clear statement confirming the termination of employment and the effective date

5. Reason for Termination: Brief statement of the nature of termination (e.g., mutual agreement, redundancy, resignation)

6. Final Payment Information: Confirmation of final salary payment, including any outstanding holiday pay or other entitlements

7. Company Property: Confirmation of return of company property or statement about pending returns

8. Signature Block: Space for authorized company representative's signature, name, and title