Payroll Authorization Form Template for Denmark

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Payroll Authorization Form

Document background

The Payroll Authorization Form is a mandatory document under Danish employment practices, required whenever an employer establishes or modifies payroll arrangements for an employee. This form ensures compliance with Danish financial regulations, tax laws, and data protection requirements. It captures essential information including employee identification, bank details, tax status, and necessary authorizations for salary processing. The document is particularly important in Denmark due to the country's structured approach to payroll administration and strict requirements for documentation in employment relationships. It serves multiple purposes: establishing clear payment arrangements, ensuring GDPR compliance for personal data processing, and meeting SKAT (Danish Tax Authority) requirements for proper wage documentation.

Suggested Sections

1. Employee Information: Full legal name, CPR number (Danish personal ID), employee ID, and contact details

2. Employer Information: Company name, CVR number (business registration number), and authorized representative details

3. Bank Account Details: Employee's bank account information for salary deposits, including reg. number and account number

4. Payment Authorization: Express authorization for the employer to process salary payments and make statutory deductions

5. Tax Card Information: Employee's tax card type (A-kort or B-kort) and relevant tax deduction information

6. Data Processing Consent: GDPR-compliant consent for processing personal and financial data for payroll purposes

7. Declaration: Employee confirmation of information accuracy and obligation to report changes

8. Signatures: Date and signature fields for both employee and employer representative

Optional Sections

1. Additional Allowances: Section for recurring additional payments such as transportation allowance or meal subsidies

2. Third Party Payments: Authorization for payments to third parties (e.g., pension schemes, union dues)

3. Foreign Bank Details: Required for cross-border payments, including IBAN and SWIFT/BIC codes

4. Special Tax Arrangements: For employees with special tax status or international tax agreements

5. Salary Splitting: For arrangements where salary is split between multiple bank accounts

Suggested Schedules

1. Tax Documentation: Copies of tax card or special tax status documentation

2. Identification Verification: Copies of ID documents used to verify employee identity

3. Bank Account Verification: Document from bank confirming account ownership

4. Power of Attorney: If authorization is given by someone other than the account holder

5. Special Agreements: Any additional agreements affecting payroll processing

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