Consent For Release Of Information Template for Denmark

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Consent For Release Of Information

Document background

The Consent For Release of Information document is essential in Denmark's data protection framework, where organizations must obtain explicit consent before sharing personal information. This document is required whenever personal data needs to be transferred between parties, whether in healthcare, employment, financial services, or other contexts. It must comply with the EU General Data Protection Regulation (GDPR) and Danish Data Protection Act, ensuring that consent is freely given, specific, informed, and unambiguous. The document is particularly crucial when dealing with sensitive personal data or when information needs to be shared across different organizations or jurisdictions. It serves as a formal record of the data subject's permission and outlines the scope, purpose, and conditions of the information sharing, while also informing the data subject of their rights under Danish law.

Suggested Sections

1. Parties: Identification of the data subject (person giving consent) and the data controller (organization requesting consent), including full names, contact details, and any relevant identification numbers

2. Background: Brief context explaining why the information release is needed and the relationship between the parties

3. Definitions: Clear definitions of key terms used in the document, particularly technical or legal terms

4. Information to be Released: Detailed specification of what personal data/information will be shared

5. Purpose of Release: Clear statement of how the information will be used and why it is being requested

6. Recipients of Information: Identification of who will receive the information and how it will be transmitted

7. Rights of the Data Subject: Clear explanation of the data subject's rights under GDPR, including right to withdraw consent

8. Data Protection Safeguards: Description of measures in place to protect the information during and after transfer

9. Declaration and Signature: Formal consent statement and signature blocks for all parties

Optional Sections

1. Time Limitation: Section specifying the duration for which the consent remains valid, used when the consent should not be indefinite

2. Special Categories of Data: Additional provisions for sensitive data (health, religious beliefs, etc.) under Article 9 of GDPR, used when such data is involved

3. Third Country Transfers: Special provisions for data transfers outside the EU/EEA, used when international transfers are contemplated

4. Emergency Contacts: Alternative contact information for urgent situations, used in medical or emergency-related contexts

5. Revocation Procedure: Detailed process for withdrawing consent, used in complex data sharing arrangements

Suggested Schedules

1. Schedule 1 - Detailed Data Inventory: Comprehensive list of specific data elements to be shared

2. Schedule 2 - Authorized Recipients: Detailed list of all organizations or individuals authorized to receive the information

3. Schedule 3 - Processing Activities: Detailed description of all processing activities to be performed with the data

4. Appendix A - Privacy Notice: Copy of the relevant privacy notice or data protection information

5. Appendix B - Withdrawal Form: Template form for withdrawing consent

Authors

Relevant legal definitions

Clauses

Data Protection
Consent Declaration
Purpose Limitation
Information Disclosure
Data Subject Rights
Confidentiality
Duration and Withdrawal
Transfer Restrictions
Security Measures
Third Party Recipients
Record Keeping
Liability and Indemnification
Governing Law
Severability
Entire Agreement

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