Overtime Authorization Form Template for Denmark

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Overtime Authorization Form

Document background

The Overtime Authorization Form is a critical document used in Danish workplaces to manage and document overtime work in compliance with local labor regulations. This form is essential when employees need to work beyond their standard contracted hours, whether planned in advance or due to unexpected circumstances. It serves multiple purposes: ensuring compliance with the Danish Working Environment Act, documenting management approval, facilitating proper compensation, and maintaining accurate records for both payroll and regulatory requirements. The form helps organizations demonstrate adherence to maximum working hour limitations, rest period requirements, and overtime compensation rules as specified in Danish labor law and applicable collective agreements.

Suggested Sections

1. Employee Information: Basic details including employee name, ID number, department, and position

2. Overtime Period Details: Specific date(s) and times for which overtime is requested/worked

3. Reason for Overtime: Justification for the overtime work requirement

4. Hours Calculation: Breakdown of regular hours, overtime hours, and total hours

5. Authorization Details: Approval fields for supervisor/manager, including name, signature, and date

6. Compensation Method: Specification of how overtime will be compensated (payment or time off in lieu)

7. Employee Confirmation: Employee signature confirming accuracy of information and voluntary agreement to overtime

Optional Sections

1. Risk Assessment: Required when overtime involves hazardous work or night shifts, documenting safety considerations

2. Rest Period Confirmation: Add when overtime might affect mandatory rest periods between shifts

3. Union Representative Notification: Include when required by applicable collective agreements

4. Project Code: Add for organizations that need to allocate overtime costs to specific projects

5. Alternative Transportation Arrangements: Include when overtime extends beyond normal public transportation hours

Suggested Schedules

1. Overtime Calculation Sheet: Detailed breakdown of overtime hours and applicable rates

2. Reference to Applicable Collective Agreement: Summary of relevant overtime provisions from applicable collective agreement

3. Employee's Regular Schedule: Attachment showing employee's normal working hours for reference

Authors

Relevant legal definitions

Clauses

Employee Information
Authorization Request
Work Description
Hours Calculation
Compensation Terms
Rest Period Compliance
Health and Safety
Employee Consent
Management Approval
Record Keeping
Union Notification
Payment Terms
Time Recording
Transportation Arrangements
Meal Break Provisions
Emergency Contact
Regulatory Compliance
Data Protection

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