Health And Safety Assessment Template for Denmark

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Health And Safety Assessment

Document background

The Health and Safety Assessment is a mandatory document required by Danish law for all workplaces operating in Denmark. It serves as a systematic evaluation of workplace safety risks and control measures, aligned with the requirements of the Danish Working Environment Act (Arbejdsmiljøloven) and related regulations. This document becomes necessary when establishing new operations, implementing significant workplace changes, or during regular safety reviews as mandated by law. The assessment must be reviewed and updated at least every three years or when significant changes occur in the workplace. It includes comprehensive risk evaluation, control measures, and action plans, requiring input from both management and employees. The document must demonstrate compliance with Danish workplace safety standards and incorporated EU directives, making it essential for legal compliance and risk management.

Suggested Sections

1. Parties: Identification of the organization conducting the assessment and any external consultants or occupational health services involved

2. Background: Context of the assessment, including the scope, purpose, and legal basis under Danish law

3. Definitions: Key terms used in the assessment, including technical terms and risk categories as defined by Danish regulations

4. Methodology: Description of the assessment methods used, including reference to Danish Working Environment Authority guidelines

5. Workplace Description: Detailed description of the workplace, including physical layout, operations, and number of employees

6. Risk Identification: Systematic identification of workplace hazards and risks across all relevant categories

7. Risk Analysis: Assessment of identified risks, including likelihood and potential severity

8. Current Control Measures: Description of existing safety measures and their effectiveness

9. Recommendations: Proposed measures to address identified risks, aligned with Danish legal requirements

10. Action Plan: Detailed plan for implementing recommendations, including timelines and responsibilities

11. Review and Monitoring: Process for ongoing monitoring and periodic review of the assessment

Optional Sections

1. Employee Consultation: Details of employee involvement in the assessment process - required when workplace has more than 10 employees

2. Industry-Specific Risks: Additional section for industries with special hazards (e.g., construction, chemical processing)

3. Environmental Impact: Assessment of environmental risks - required when operations have significant environmental aspects

4. Contractor Management: Section addressing contractor safety - needed when external contractors regularly work on site

5. Emergency Response: Detailed emergency procedures - required for high-risk workplaces

6. Training Requirements: Specific training needs identified - included when assessment identifies significant training gaps

7. Cost-Benefit Analysis: Economic evaluation of proposed measures - optional for large-scale recommendations

Suggested Schedules

1. Risk Assessment Matrices: Detailed risk evaluation matrices and scoring criteria

2. Floor Plans and Maps: Workplace layouts marking hazard zones and emergency equipment

3. Photo Documentation: Visual evidence of identified hazards and current control measures

4. Equipment Inventory: List of machinery and equipment assessed, including safety features

5. Chemical Register: Inventory of hazardous substances with safety data sheets

6. Incident History: Record of relevant previous incidents and near-misses

7. Compliance Checklist: Detailed checklist against relevant Danish regulations

8. Employee Survey Results: Summary of employee feedback and concerns

9. Technical Measurements: Results of any specific measurements (noise, air quality, etc.)

10. Action Plan Timeline: Detailed implementation schedule for recommended measures

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