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Flexible Working Contract

Flexible Working Contract Template for Denmark

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Flexible Working Contract

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Document background
The Flexible Working Contract is designed for use in the Danish employment context where organizations seek to implement modern, adaptable working arrangements while maintaining compliance with Danish employment law. This document is particularly relevant in today's evolving workplace environment where flexible working arrangements are becoming increasingly common and sought-after by employees. The contract includes essential provisions required by Danish legislation while incorporating flexible working terms such as variable hours, remote working options, and alternative work schedules. It's suitable for both new employment relationships and amendments to existing contracts where flexible working arrangements are being introduced. The document ensures compliance with key Danish employment legislation including the Working Environment Act, the Act on Working Time, and data protection requirements while providing a clear framework for managing flexible working arrangements.
Suggested Sections

1. Parties: Identification of the employer and employee with full legal names and addresses

2. Background: Brief context of the employment relationship and reason for flexible working arrangement

3. Definitions: Key terms used throughout the contract, including specific definitions related to flexible working

4. Position and Duties: Job title, role description, and primary responsibilities

5. Commencement and Duration: Start date and term of employment (indefinite or fixed-term)

6. Flexible Working Arrangements: Core working hours, flexible time periods, minimum/maximum hours, and work pattern arrangements

7. Workplace Location: Primary workplace and provisions for remote working locations

8. Salary and Benefits: Compensation details, payment schedule, and any benefits

9. Working Time Recording: Methods and requirements for recording working hours and attendance

10. Holiday Entitlement: Annual leave entitlement and booking procedures

11. Sick Leave and Other Absences: Procedures for reporting absence and sick pay entitlements

12. Notice Period: Notice requirements for termination by either party

13. Confidentiality: Obligations regarding company information and data protection

14. Data Protection: Handling of personal data and compliance with GDPR requirements

15. Governing Law: Specification of Danish law as governing law

Optional Sections

1. Probationary Period: Include when the employment starts with a trial period

2. Performance Reviews: Include when regular performance evaluations are part of the employment relationship

3. Bonus Arrangements: Include when the employee is eligible for bonus payments

4. Company Equipment: Include when the employer provides equipment for remote working

5. Non-Competition: Include when requiring post-employment restrictions

6. Collective Agreement Coverage: Include when the employment is covered by a collective agreement

7. International Travel: Include when the role requires travel outside Denmark

8. Intellectual Property Rights: Include when the role involves creation of intellectual property

Suggested Schedules

1. Schedule 1 - Flexible Working Pattern: Detailed breakdown of agreed working patterns, core hours, and flexibility limits

2. Schedule 2 - Benefits Package: Detailed description of all benefits and eligibility conditions

3. Schedule 3 - IT and Equipment Policy: Rules and guidelines for use of company equipment and IT systems

4. Schedule 4 - Time Recording Procedures: Detailed procedures for recording and reporting working hours

5. Appendix A - Remote Working Guidelines: Specific guidelines and requirements for remote working

6. Appendix B - Health and Safety Guidelines: Safety requirements and guidelines for flexible/remote working

Authors

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Relevant Industries
Relevant Teams
Relevant Roles
Industries
Danish Contracts Act (Aftaleloven): Fundamental law governing contract formation and validity in Denmark, essential for establishing the basic contractual relationship between employer and employee
Danish Act on the Legal Relationship between Employers and Salaried Employees (Funktionærloven): Regulates the rights and obligations of salaried employees, including notice periods, sick pay, and other basic employment conditions
Danish Working Environment Act (Arbejdsmiljøloven): Ensures health and safety at work, including provisions relevant to remote work and flexible working arrangements
Danish Act on Working Time (Arbejdstidsloven): Regulates working hours, rest periods, and overtime, crucial for structuring flexible working arrangements
Danish Holiday Act (Ferieloven): Governs holiday entitlements and holiday pay, which must be accounted for in flexible working arrangements
Danish Personal Data Protection Act (Databeskyttelsesloven): Implementation of GDPR in Denmark, relevant for handling employee data in flexible working arrangements
Danish Act on the Employer's Obligation to Inform Employees of the Conditions Applicable to the Employment Relationship (Ansættelsesbevisloven): Specifies what information must be included in employment contracts, including working time arrangements
Danish Equal Treatment Act (Ligebehandlingsloven): Ensures non-discrimination in employment terms, including access to flexible working arrangements
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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