Confidentiality Agreement For Visitors Template for Denmark

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Confidentiality Agreement For Visitors

Document background

The Confidentiality Agreement For Visitors is essential for organizations operating in Denmark that need to protect their confidential information while allowing necessary access to their premises by external parties. This document is designed to comply with Danish contract law, the Danish Trade Secrets Act, and EU GDPR requirements, making it suitable for both domestic and international visitors. It should be used whenever external parties need to access areas where they might be exposed to confidential information, trade secrets, or sensitive business operations. The agreement includes provisions for data protection, security measures, and confidentiality obligations, while remaining accessible and practical for single-visit or recurring visitor situations. It's particularly relevant for facilities requiring enhanced security measures or handling sensitive information, and can be customized based on the specific areas or information the visitor will access.

Suggested Sections

1. Parties: Identification of the company (host) and the visitor, including full legal names and addresses

2. Background: Brief context explaining the purpose of the visit and need for confidentiality

3. Definitions: Clear definitions of key terms, especially 'Confidential Information', 'Visit', and 'Permitted Purpose'

4. Scope of Confidentiality: Detailed description of what information is considered confidential and how it may be identified

5. Confidentiality Obligations: Core obligations regarding non-disclosure, non-use, and protection of confidential information

6. Security Measures: Specific measures the visitor must follow while on premises (e.g., no photography, restricted areas, escort requirements)

7. Duration of Obligations: Period for which confidentiality obligations remain in force

8. Return of Confidential Information: Requirements for handling any confidential information received during the visit

9. Data Protection: GDPR-compliant provisions regarding handling of personal data

10. Governing Law and Jurisdiction: Specification of Danish law as governing law and jurisdiction for disputes

Optional Sections

1. Permitted Disclosures: Section describing circumstances under which confidential information may be disclosed (e.g., to regulatory authorities), used when visitor may need to make legitimate disclosures

2. Information Security Requirements: Detailed IT and physical security requirements, included when visitor will have access to sensitive systems or areas

3. Group Company Provisions: Provisions extending obligations to visitor's group companies, used when visitor represents a corporate entity

4. Photographs and Recordings: Specific provisions about photography and recording restrictions, used for highly sensitive facilities

5. Emergency Contacts: Contact information section for security or confidentiality breaches, used in high-security environments

Suggested Schedules

1. Visitor Details Form: Form capturing visitor's personal information and visit details for record-keeping and security purposes

2. Specific Areas/Information Covered: List of specific areas, departments, or types of information the visitor will have access to

3. Security Protocols: Detailed security procedures and requirements specific to the visit or facility

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